Operations Administrator-Support Services

Site: Martha's Vineyard Hospital, Inc.

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

Former admin assistant resigned from position.

 

Job Summary

Summary: Responsible for providing critical support to ensure the smooth and efficient functioning of hospital operations. This role involves handling administrative tasks, coordinating operational processes, and supporting the implementation of hospital policies and procedures. Does this position require Patient Care? No Essential Functions Perform administrative duties such as scheduling meetings, managing calendars, and handling correspondence. -Prepare and maintain operational reports, records, and documentation.
-Coordinate daily operational activities, including managing workflow and ensuring the completion of tasks and projects.
-Support inventory management, including monitoring supplies, placing orders, and tracking usage.
-Provide excellent customer service to patients, visitors, and hospital staff by addressing inquiries and resolving issues.
-Act as a liaison for operational concerns, ensuring that issues are escalated appropriately and addressed in a timely manner.

 

Qualifications

Education
High School Diploma or Equivalent required and Associate's Degree Business Administration preferred

Can this role accept experience in lieu of a degree?
Yes

Licenses and Credentials

Experience
Experience in an administrative or operational support role, preferably within a healthcare or hospital setting 2-3 years required

Knowledge, Skills and Abilities
- Strong organizational and time management skills with keen attention to detail.
- Excellent communication and interpersonal abilities, with the capability to interact effectively with staff and patients.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Basic knowledge of hospital operations and regulatory standards is advantageous.

 

Additional Job Details (if applicable)

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 50lbs
• Carrying Occasionally (3-33%) 20lbs - 50lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

 

Remote Type

Remote

 

Work Location

One Hospital Road

 

Scheduled Weekly Hours

40

 

Employee Type

Regular

 

Work Shift

Day (United States of America)

 

Pay Range

$19.42 - $27.74/Hourly

 

Grade

4

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.