Project Assistant

Greenberg Traurig, a global law firm, has an exciting full-time employment opportunity for a Project Assistant in the Real Estate Department of our Charlotte office.  We offer competitive compensation and an excellent benefits package.

Position Summary:

The Real Estate Project Assistant will assist the attorneys and paralegals in the Real Estate Department in all stages of real estate transactions from pre- to post-closing duties. 

Duties & Responsibilities:

• The responsibilities will include involvement with commercial real estate transactions, preparing closing deliverables, and document preparation for clients.

• Orders UCC Searches and prepares results charts, attending to formations and qualifications in various jurisdictions.

• Obtains EINs, orders surveys, orders PZRs, and orders title commitments.

• Organizes client materials and transaction files.

• Track deal statuses to ensure delivery of all final documents.

• Prepare and track status of signature pages .

• Miscellaneous document review and any type of assistance requested by paralegals and attorneys.

• Assist with updating checklists, retrieving and distributing documents from data rooms, and performing general transaction file maintenance.

• Prepares closing binders and other duties as assigned.

Skills & Competencies:

• The candidate must be a self-starter and also a team player and work well under periodic pressure to meet tight deadlines.  

• The ideal candidate is reliable, detail-oriented and able to learn new technology quickly.  

• Candidate must demonstrate professionalism, excellent communication skills and attention to detail.  

• Candidate must have excellent customer service skills, a positive attitude and the ability to multi-task.  

• The ideal candidate will have the ability to work on multiple matters simultaneously in an organized manner under minimal supervision while adhering to strict deadlines.

Qualifications & Prior Experience:

• Bachelor’s degree preferred.

• Ideal candidate will have one year of project assistant/paralegal experience supporting the Real Estate Department in a law firm .

• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required.

Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm’s progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program’s alignment with the firm’s commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.