Document Management Specialist 2

POSITION SUMMARY: The Document Management Specialist 2 as an intermediate understanding of document control, records management, and information management. The DMS2 responsibilities include updating databases, management of electronic files.  Works with a moderate degree of supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

1. Perform basic DCRM activities following procedures and documented instructions.
2. Works within standard operating procedures and adheres to quality guidelines.
3. Applies experience to complete assigned work within area of expertise.
4. Promotes departmental improvement and development.
5. Performs other duties as assigned.

CORE COMPETENCIES: To perform the job successfully, the individual should demonstrate competencies in performing the essential functions of this position by performing satisfactorily in each of these competencies. 

• Problem solving: Identifies and resolves problems in a timely manner, gathers and reviews information appropriately.  Uses own judgment and acts independently; seeks input from other team members as appropriate for complex or sensitive situations.
• Oral/written communication: Listens carefully and speaks clearly and professionally in all situations. Edits work for accuracy and clarity, is able to create, read and interpret complex written information.  Ability to develop strong interpersonal networks within the organization.
• Planning/organizing: Prioritizes and plans work activities, organizes personal and project timelines and deadlines, tracks project timelines and deadlines, and uses time efficiently.
• Adaptability: Adapts to changes in the work environment, manages competing demands and is able to deal with frequent interruptions, changes, delays, or unexpected events.
• Dependability: Consistently on time and at work, responds to management expectations and solicits feedback to improve performance.
• Team Building: Capable of developing strong interpersonal networks and trust within the organization.
• Safety Culture: Adheres to the corporate safety culture and is expected to model safe behavior and influence peers to meet high standards.
• Quality Assurance: Commits to the understanding and implementation of quality assurance regulations, standards and guidelines of 10 CFR 50 Appendix B, 10 CFR 21, and NQA-1. 

MINIMUM SKILLS, QUALIFICATIONS AND ABILITIES:

• Education: Minimum of a 2-year degree is required.   
• Experience: Minimum of 1-2 years’ experience working in document control and records management systems. Strong knowledge of Microsoft Office (Word, Excel, and SharePoint) required. Good communication, computer, and interpersonal skills. Exceptional organization skills and ability to manage personal workload.
• Industry Requirements: Eligible to work under Department of Energy 10 CFR Part 810. 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Ability to understand and communicate clearly using a phone, personal interaction, and computers.
• Ability to learn new job functions and comprehend and understand new concepts quickly and apply them accurately in a rapidly evolving environment.
• The employee frequently is required; to sit and stand; walk; bend, use hands to operate office equipment; and reach with hands and arms.  

Disclaimer: Employee(s) must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing significant safety threat to self or others. The above statements are intended to describe the general nature and level of work being performed by employee(s) assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all employees