Senior Executive Assistant - Supporting Chief Executive Officer

The Rock Family of Companies is made up of nearly 100 separate businesses spanning fintech, sports, entertainment, real estate, startups and more. We’re united by our culture – a drive to find a better way that fuels our commitment to our clients, our community and our team members. We believe in and build inclusive workplaces, where every voice is heard and diverse perspectives are welcomed. Working for a company in the Family is about more than just a job – it’s about having the opportunity to become the best version of yourself.

About Bedrock

Bedrock is a full-service real estate firm specializing in innovative city building strategies. Since its founding in 2011, Bedrock and its affiliates have invested and committed more than $7.5 billion to acquire, develop and operate more than 140 properties in Detroit and Cleveland with landmark developments at the Hudson’s Site, Book Tower, City Modern, Tower City Center and the May Company Building.

Bedrock’s projects include new construction, adaptive reuse and a portfolio totaling more than 21 million square feet of office, retail, residential, industrial, hospitality and parking.

For additional information about Bedrock, please visit bedrockdetroit.com, bedrockdetroit.com/careers/, and engage with us on Facebook, Instagram, Twitter and LinkedIn.

Job Summary
The Senior Executive Assistant will provide administrative support to a Chief Officer. Flexibility, a sense of urgency, attention to detail, and the ability to manage information at the highest level of confidentiality, are critical success factors for this position. This Senior Executive Assistant position requires high-level administrative expertise with a willingness to pitch in and do what's needed in a dynamic and fast-paced environment.

Responsibilities

• Intake and organize a high volume of internal and external communication which includes mail, email, and voicemail; identify priority communications, immediately alerting leader as necessary

• Manage email by drafting responses on the leader’s behalf, clearing out unnecessary messages and distributing them to other team members as necessary

• Create organization processes in order to make each day smooth and efficient

• Coordinate logistics and prepare materials for meetings, calls, and events

• Schedule and manage calendars

• Prioritize meeting requests, working proactively to identify and mitigate schedule conflicts

• Make personal and business travel arrangements, including the creation of itineraries, air and hotel accommodations

• Prepare monthly credit card statements for the corporate card and facilitate expense report approval from leadership

• Facilitate the accounting process by requesting purchase orders and trafficking invoices

• Additional personal tasks as needed to support daily efficiency, such as gift pickup, meal coordination, etc.

• Other duties as assigned

Qualifications

• 4-year degree or equivalent education, training, and experience

• Minimum 5 years experience in a executive assistant style role, preferably supporting C-Suite or executive leadership positions

• Comfortable working fully on site in our offices in Downtown Detroit (parking is provided to our team members)

• Excellent listening, organizational, and communication skills

• Ability to anticipate tasks and how to do them

• Ability to maintain confidentiality

• Self-motivator who can work with minimal