CHHS Special Sessions and Online Programs Analyst

Job Summary

Under general supervision, the College of Health and Human Sciences (CHHS) Online Programs Coordinator works independently to provide various highly complex administrative and analytical support services to the University, College, Department Chairs and Directors, faculty, and students participating in the College of Health and Human Sciences Special Session Programs. It is expected that responsibilities will expand to support multiple programs across the College as they are added. This position reports to the Director of Resources and Operation with work direction from the Senior College Financial Resource Analyst and Associate Dean for Academic Programs and Student Success. This position has sole responsibility for the day-to-day operations of the CHHS Special Session programs. The CHHS Special Sessions and Online Programs Analyst is responsible for the appointment of temporary faculty, administrative tasks associated with faculty recruitment, onboarding, and evaluation. This incumbent manages and tracks the program budgets, inputs the class schedules, tracks enrollment and collaborates with stateside program/college staff as needed to plan events. In addition, this position handles confidential information for faculty and students, and distributes information to students, faculty, C&D, University, and the general public, as needed. This position serves as a liaison to other campus entities: Office of Academic Innovation and Online Initiatives, College of Professional and Global Education (CPGE), Faculty Services, University Personnel, Registrar's Office, Financial Aid Office, and San Jose State Research and Innovation.

Key Responsibilities

• Responsible for fiscal oversight of program budgets for SJSU Online. The incumbent works with the Senior College Financial Resource Analyst to oversee and maintain financial account tracking for the Special Session Programs budget in the context of the College’s overall economic status and provides consultation to the Senior College Financial Resource Analyst
• Works with the Senior College Financial Resource Analyst on College Special Sessions quarterly reports for upper management
• Responsible for SJSU Online financial decisions for purchases and payments based on budget allocation. This position will be responsible for creating a budget for the SJSU Online program, and not exceeding the amount allocated and following policy for overages
• Independently perform the day-to-day tasks for the operation of the SJSU Online programs and Special Sessions
• Plan and initiate process changes as needed to comply with university policies and procedures
• Maintain confidential personnel working files, absence reports, and other employee records for the SJSU online unit
• Recommend faculty salaries to the chair in consultation with SJSU Online unit and University Personnel
• Responsible for entering class schedules in PeopleSoft and assuring accuracy

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Thorough knowledge of faculty recruitment, appointments, and evaluation procedures for temporary and permanent faculty
• Ability to gather and analyze temporary faculty salary data and make recommendations for hiring salary levels
• Ability to work with faculty to obtain appropriate documents for appointments and evaluations
• Ability to analyze available space and make permanent and temporary faculty office assignments
• Ability to learn and interpret data, policies, and procedures and apply that knowledge to program decision-making
• Ability to maintain confidentiality and appropriately handle sensitive communications with employees, students, faculty, faculty applicants, and the public
• Ability to handle multiple tasks, organize work, and independently set priorities
• Ability to analyze and independently decide appropriate funds/accounts to use for various financial purchases/payments
• Ability to analyze enrollment planning data and create reports for the Associate Dean and/or Chairs
• Ability to work with other university organizations -procurement, accounting services, accounts payable, and budgets
• Thorough knowledge of classroom/lab/technology needs for each course and faculty
• Through knowledge of the curriculum change procedure and catalog due dates
• Ability to handle multiple tasks, and independently organize and prioritize work
• Ability to work with campus organizations and outside vendors to plan, organize, and implement events
• Ability to train students to ensure their understanding of work assignments
• Ability to provide high-level customer service to students, facul