Administrative Assistant

Supports an administrative team member at the facility level or a Vice President at a corporate office. 

 

 

 

 

 

 

 

Responsible for providing administrative support to multiple assigned leadership including Vice President and Sr. Director level leadership.  Additional levels of support may be added if needed. Responsible for partnering with the leadership in the daily business activities and project coordination, while handling sensitive and confidential information in a professional proactive manner. 

 

• Answers telephone and schedules meetings (extensive calendar management), effectively manage conflicting priorities.  
•  Accurate & timely completion of routine daily, weekly, monthly tasks as assigned (payroll/time management, reports, internal control reporting, meeting scheduling/organizing/set up, etc.).   
•  Prepares travel and expense reports for all supported leaders.  
• Maintains department functions including budget expenditures, report processing, department files, vendors, supplies, and equipment.  
•  Assists with meeting preparation (documents, presentations, catering, etc.) for leadership team.  
• Serves as point of contact when providing internal and external representation of supported leaders to resolve issues, as they arise.  

KNOWLEDGE, SKILLS, ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

• Ability to fully support 5-8 leaders’ priorities to completion
• Excellent interpersonal skills
• Strong organizational and multi-tasking skills
• Proactive problem solving
• Display professionalism and flexibility in a fast paced, ever-changing environment
• Must be detail oriented
• Ability to type 40 words per minute
• Ability to interact effectively with all levels of staff and management is essential
• Ability to maintain strict confidentiality is required
• Intermediate MS Office required (Outlook, Excel, Word, PowerPoint, Visio, SharePoint)

 

EDUCATION / EXPERIENCE

Include minimum education, technical training, and/or experience required to perform the job.

 

• High School Diploma or Corporate equivalent experience required
• 3 – 5 years general office experience, prior healthcare administration background preferred

 

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Who We Are
We are a community built on care. Our caregivers and supporting staff extend compassion to those in need, helping to improve the health and well-being of those we serve, and provide comfort and healing. Your community is our community.
Our Story
We started out as a small operation in California. In May 1969, we acquired four hospitals, some additional care facilities and real estate for the future development of hospitals. Over the years, we've grown tremendously in size, scope and capability, building a home in new markets over time, and curating those homes to provide a compassionate environment for those entrusting us with their care.
We have a rich history at Tenet. There are so many stories of compassionate care; so many "firsts" in terms of medical innovation; so many examples of enhancing healthcare delivery and shaping a business that is truly centered around patients and community need. Tenet and our predecessors have enabled us to touch many different elements of healthcare and make a difference in the lives of others.
Our Impact Today
Today, we are leading health system and services platform that continues to evolve in lockstep with community need. Tenet's operations include three businesses - our hospitals and physicians, USPI and Conifer Health Solutions.
Our impact spreads far and deep with 65 hospitals and approximately 510 outpatient centers and additional sites of care. We are differentiated by our top notch medical specialists and service lines that are tailored within each community we serve. The work Conifer is doing will help provide the foundation for better health for clients across the country, through the delivery of healthcare-focused rev