Administrative Assistant - Accounting

The Administrative Assistant provides high-level administrative support to the CFO, SVP, and the Accounting team. This role ensures the smooth operation of executive schedules, meetings, and departmental workflows, allowing leadership to focus on strategic initiatives. The position plays a critical role in maintaining organizational efficiency by managing complex calendars, coordinating travel, preparing confidential documents, and supporting cross-functional collaboration.

The ideal candidate is self-motivated, detail-oriented, and capable of handling sensitive information with discretion. By providing accurate and timely administrative support, this position contributes directly to the overall effectiveness of the leadership team and supports the organization’s mission and operational goals.

Essential Duties:

Executive Support
• Manage complex calendars for executives, schedule meetings, and coordinate events using Microsoft Outlook and Office 365.
• Arrange detailed travel itineraries, accommodations, and transportation for department employees.
• Prepare and edit correspondence, reports, business plans, charts, graphs, organizational charts and other confidential documents from verbal or written instructions.
• Handle sensitive information with discretion, maintaining confidentiality at all times.
• Assist with financial report compilation and running of accounting reports as needed.

Administrative Operations
• Perform a variety of secretarial duties, including filing, scanning, copying, and processing department documents, tax returns, and certified mailings.
• Act as custodian for corporate documents and records, ensuring proper maintenance and compliance.
• Oversee Corporate Petty Cash disbursement and maintain accurate records.
• Open, date stamp, and route incoming mail and Federal Express for executives.
• Assist in the coordination of corporate meetings and special projects as needed.

Data Management and Reporting
• Gather, organize, and summarize raw data into reports and spreadsheets for management review.
• Maintain and process accounting department files and documentation, ensuring accuracy and completeness.

Customer Service and Professionalism
• Deliver excellent customer service and demonstrate professionalism in all interactions with employees, clients, and external partners.
• Adapt to changing priorities and effectively handle multiple tasks in a fast-paced environment.

Additional Duties: Tasks or duties not outlined in this job description may be required to contribute to the organization's success and efficiency.

Qualifications:
Reasonable accommodation may be arranged to facilitate individuals with disabilities in fulfilling the essential duties of this role.

Education and/or Experience:
• Minimum of one (1) year of experience in bookkeeping, data entry, accounting support, or a related administrative role.
• Strong organizational, multitasking, and time-management skills.
• High level of professionalism and ability to handle confidential information.
• Excellent verbal and written communication skills; able to prepare clear and accurate correspondence.
• Competency in Microsoft Word, Excel, PowerPoint, and Outlook.

Preferred Qualifications
• Notary certification.
• Experience with corporate document management and filing systems.


The “Benefits” of Employment
• Employee referral payment program
• Educational Enhancement Program
• Medical, Dental, and Vision benefits
• Life/ AD&D Insurance
• Paid Parental Leave
• Long and short term disability
• Retirement Plan - 401(k) Plan
• Discount on an apartment at any one of our properties
• Brand new amenity space that includes a full gym/fitness center and golf simulator
Salary range: $24-28/hr

If you are hired at Morgan Properties, your overall compensation package will also be determined based on factors such as geographic location, skills, education, and/or experience which may result in total compensation outside of this range.

Get To Know Us:

Established in 1985 by Mitchell Morgan, Morgan Properties is a national real estate investment and management company headquartered in Conshohocken, Pennsylvania. Jonathan and Jason Morgan represent the next-generation leaders growing the platform and overseeing the business operations.

Morgan Properties and its affiliates currently own and manage a multifamily portfolio comprised of more than 360 apartment communities and over 100,000 units located in 22 states. The Company is among the three largest multifamily owners in the nation and the largest in Pennsylvania, Maryland, and New York. With over 2,500 employees, Morgan Properties prides itse