Administrative Coordinator

Job DetailsJob Location: Woods Cross, UT 84087Position Type: Full TimeAutoSavvy

AutoSavvy is seeking an organized, dependable, and adaptable team member to support our fast-paced Purchasing Department. This role helps keep daily operations running smoothly by supporting reporting, communication, documentation, tracking, and administrative processes across multiple teams and departments. 

This position works closely with field employees, corporate departments, vendors, and suppliers, and plays an important role in helping maintain organization, accountability, and operational efficiency throughout the department. 

Location & Schedule:

Woods Cross, UT


Monday through Friday only


Full-Time employment 

Duties & Responsibilities:  

In this role you will be responsible for, but not limited to the following job duties:  

Perform data entry and maintain accurate records across multiple systems and spreadsheets  


Create, update, and manage reports, tracking documents, invoices, and operational spreadsheets  


Assist with title, billing, compliance, and supplier documentation processes  


Serve as a point of contact between field employees, corporate departments, vendors, and suppliers  


Monitor operational workflows and follow up to help ensure timely completion of tasks and issue resolution  


Coordinate and support various administrative and operational functions for the Purchasing Department  


Maintain organized digital records, inventory tracking, and department documentation  


Assist with onboarding coordination, equipment management, and employee support needs  


Provide ongoing support to Purchasing leadership and partner departments as needed  


Troubleshoot day-to-day operational issues and help identify process improvements  


Adapt to shifting priorities and assist with a wide variety of department needs in a fast-paced environment  


Take ownership of miscellaneous operational tasks and special projects as assigned  

Skills & Requirements

Excellent organizational, attention to detail, and multitasking skills  


Comfortable working in a fast-paced environment with shifting priorities  


Excellent time management skill to complete daily tasks and priorities to meet deadlines


Proficient in Microsoft Excel and Microsoft Office  


Experience with spreadsheets, tables, pivot tables, and basic formulas preferred  


Willingness to learn new systems, tools, and processes  


Strong communication, follow-up, and problem-solving skills  


Excellent interpersonal and customer service skills


Ability to work independently while managing multiple responsibilities  


Administrative, operations, accounting, automotive, or related experience is a plus  

Education & Experience:

2+ year of administrative experience or relevant work

Requirements:

Valid driver’s license with acceptable driving record


Ability to pass a background check


Authorized to work in the United States


Requirement of Multi-Factor Authentication apps on cell phone

Benefits:

Comprehensive Benefits: Medical, Dental, and Vision coverage, HSA match, TelaDoc, Pharmacy Discount Programs, and Employer paid Life Insurance


Employee Assistance Program: Free of charge for personal uses such as support and general resources


Additional Perks: Pet Insurance, Gym Discounts, and an Employee Vehicle Purchase Program, Volunteer PTO Program


Retirement Savings: Employer matching contributions 


Paid Time Off: Among the best PTO policies in the industry


Paid Holidays: 7 major holidays

Physical Requirements:

Sedentary work that primarily involves sitting/standing for 6 - 8 hours


Visual acuity to read and type for 6 - 8 hours


Simple grasping and fine manipulation to sort through papers for 6 - 8 hours

Work Environment:

Indoor and onsite work location 

What We’re Looking For 

We’re looking for someone who is proactive, resourceful, dependable, and comfortable wearing many hats. The ideal candidate thrives in a dynamic environment, communicates well with others, stays organized under pressure, and is willing to jump in wherever needed to support the team. 

This role is highly collaborative and operational in nature, and daily responsibilities may vary based on business needs and department priorities. Success in this position comes from being adaptable, detail-oriented, and willing to help keep the Purchasing Department running efficiently. 

AutoSavvy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, st