Department Human Resources Specialist

Job Profile:

HR Services Specialist 2

Job Family:

HR Services

Time Type:

Full time

Max Pay – Depends on experience:

$60,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Performs human resources activities in the areas of recruitment, retention, benefits, and troubleshooting payroll issues. Provides services as a resource contact disseminating information on rules, regulations, procedures, and statutes.

Job Description:

Job Description:

We are currently seeking an experienced and highly organized Department Human Resources (HR) Specialist to join our team! As the Dept HR Specialist, you will play a crucial role in managing various HR functions for the School of Politics and Global Studies (SPGS). These functions include, but are not limited to, the full recruitment life cycle for staff and faculty, the promotion and tenure process for Faculty, maintenance and retention of unit personnel files, internal controls and compliance, and other functions as designated by the unit administrator. This position will work directly Leadership and, as such, will be responsible for a high level of professionalism, work ethic, and work completion with minimal errors.

If you possess strong organizational skills, demonstrate the ability to problem-solve, think independently, and excel in a collaborative environment where leadership is invested in your success, we encourage you to apply.

Position Salary Range:

• $55,000 - $60,000 per year

Essential Duties:

This position will manage academic human resources functions for staff and faculty as well as all academic personnel actions management, such as, but not limited to:

HR Operational Support

• Manage multiple high-priority HR and operational activities requiring significant coordination, accuracy, and follow-through to meet leadership and organizational needs.

• Coordinate leadership requests and ensure accurate, timely processing of HR actions by exercising critical thinking, sound judgment, and proactive communication with stakeholders.

• Collaborate closely with other professional staff to ensure seamless coordination and consistent HR support across executive functions.

• Performing other duties as assigned to ensure the continuity of department operations and to meet customer service needs.

Manage full-cycle recruitment for the department

• Manage and coordinate the recruitment efforts for all staff positions. Process requisitions, monitor progress, and assist units with candidate selections to achieve timely candidate updates and department hires.

• Monitors and coordinates dates and submitted items for instructional and academic professional personnel hiring, promotion and tenure processes across the academic unit.

• Manage and coordinate the year-round recruitment efforts for all academic positions, which includes preparing recruitment materials, screening/organizing application materials, scheduling interviews, communication with applicants, requesting job offer letters and facilitating fingerprint and background check process.

• Serves as an expert of the Provost Office to academic units to ensure established promotion and tenure policies and procedures are followed as well as multi-year renewals.

• Serves as the main point of contact to coordinate academic bylaws and other academic criteria; reviews requests to ensure compliance with established standards/criteria prior to submittal. Maintains academic personnel files consistent with university policies and practices.

• Composes offer letters, notices of appointments/renewals and other academic correspondence to ensure timely completion and distribution of all applicable documents.

• Coordinate faculty affiliations and courtesy appointments.

• Works closely with other academic personnel staff members within the Office of the Provost to develop and facilitate new faculty orientation as well as other academic personnel training for university staff.

• Coordination with International Students and Scholars Office for visiting scholars and international faculty members for Visa-related requests.

Desired Qualif