UNIV - Administrative Assistant - Department of Pediatrics: Hematology/Oncology

Job Description Summary

Provides administrative coordinator support to the Division of Pediatric Hematology Oncology. Serves as a liaison between the Division, the Pediatric Business Office, and other departments within MUSC. Schedules appointments and meetings in alignment with the clinic schedule, manages clinic templates, supports provider onboarding, submits leave requests, arranges travel and ground transportation for conferences, and procurement of non-clinical supplies.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001022 COM PEDS Hematology/Oncology CC

Pay Rate Type

Hourly

Pay Grade

University-04

Pay Range

32,686.00 - 46,578.50 - 60,471.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Summary:

Provides administrative coordinator support to the Division of Pediatric Hematology Oncology. Serves as a liaison between the Division, the Pediatric Business Office, and other departments within MUSC. Schedules appointments and meetings in alignment with the clinic schedule, manages clinic templates, supports provider onboarding, submits leave requests, arranges travel and ground transportation for conferences, and procurement of non-clinical supplies.

Job Duties:

35% - Medical and clinical services preparation: Collaborates closely with the patient access center, acute/ambulatory care teams, and other staff to manage the patient scheduling and appointment process. Assist in scheduling appointments in collaboration with clinical staff.

30% - Prepare documents, letters, and reports as requested, and maintain organized files for important and confidential materials. Manage the procurement and distribution of patient medical record information as requested by Division faculty. Continuously optimize administrative processes, utilizing resources effectively to uphold high standards of customer service.

20% - Coordinate and prepare Division-related purchases from various funding sources, adhering to the procurement guidelines established by MUSC and MISC Physicians. Facilitate vendor setup and process payments, ensuring compliance with State and USC procurement regulations, policies, and procedures. Responsible for completing expense reports for assigned clinicians.

10% - Responsible for recording minutes and tracking action items for Division faculty in appointed meetings/committees.

5% - Other duties as assigned.

Minimum Experience and Training Requirements: A high school diploma and two years relevant program experience. A bachelor's degree may be substituted for the required program experience.

Physical Requirements: Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with

hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/20 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent)

Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)

Additional Job Description

Minimum Requirements: A high school dipl