Brokerage Coordinator (Reception & Administrative)

Job Title

Brokerage Coordinator (Reception & Administrative)

Job Description Summary

Job Description

Job Description Summary 

The Brokerage Coordinator is at the forefront of delivering a positive office experience as a cultural ambassador, community advocate and service leader. As part of a “front-of-house” team, the Brokerage Coordinator is responsible for creating a supportive and comfortable atmosphere by welcoming visitors and supporting all employee-facing services. The ideal candidate will be detail oriented, able to handle multiple projects simultaneously and exhibit a friendly, professional, and customer service-oriented demeanor. This role will ensure that administrative and operational functions are provided to local staff in an efficient and effective manner. 

Job Description 

Concierge / Front of the House 

• Greets employees and announces clients and visitors during office business hours  

• Coordinates client visits and validates parking  

• Receives and directs incoming calls to appropriate parties 

• Serves as concierge to the Seattle corporate office including meeting set up, coordinating catering, furniture reset, and delivering temporary equipment and supplies 

• Creatively solve problems to ensure the office operates in an efficient and effective manner 

• Utilize and assist as needed with conference room technology and network connectivity 

• Ensure special deliveries to front desk are handled appropriately and per office requirements 

Day to Day Office Coordination 

• Collects and distributes mail daily 

• Purchasing and maintenance of office supplies and office equipment by ordering through Workday, procurement or outside vendor 

• Submits janitorial and maintenance work orders as needed and/or communicate with appropriate partners to address issues 

• Schedules office vendor appointments, communicates with office regarding any temporary issues, and ensures work completion  

• Verifies credit card charges and processes expense reports to ensure accuracy and compliance with company policies 

Brokerage Support 

• Prepare Real Estate Contracts & Forms - Purchase and Sale Agreements, Leases Agreements, Tenant Estoppels and Disclosures (Property Information Sheets and Seller’s Mandatory Disclosure) 

• Draft Listing Agreements – Cushman & Wakefield and AIR Forms.  Coordinate with Legal Department and management to finalize for execution and tracking   

• Prepare and format Letters of Intent, Proposals to Lease or Purchase, Counter Responses and other Transaction Related Correspondences  

• Coordinate closed deal submission to the Deal Desk 

• Organize all agreements, property information and due diligence materials for each pursuit and transaction 

• Support timeliness of team’s deliverables 

• Coordinate marketing efforts with corporate marketing functions 

• Procurement and coordination of