Sr. Administrative Coordinator

We are seeking a Sr. Administrative Coordinator who supports all administrative functions of the Neuroradiology division.

Specific Duties & Responsibilities

• Organize and provide administrative support for the Neuroradiology Division Director and other faculty, and research fellows.
• Coordinates and arranges complex calendaring by planning and scheduling meetings, conferences, teleconferences, and travel arrangements.
• Interprets operating policies; exercises independent judgment in resolution of administrative problems, research and educational activities.
• Prioritizes, handles, and triages all phone calls and messages to the Division Director’s office.
• Processes expense reports.
• Greets visitors; opens, sorts, and screens mail; prepares agendas for faculty meetings and takes and distributes minutes; prepares correspondence on behalf of the Director and faculty.
• Collaborates with other support personnel within the department as required.
• Coordinates and implements office services such as purchasing and equipment maintenance.
• Assists with special event planning for the Division.
• Directs patients’ calls to clinic or attending on call.
• Drafts letters of recommendation and letters of support for the Division Director’s edits; all letters requiring Division Director’s signature.
• Prepares and updates bio sketches and CVs.
• Work with Director and post for faculty recruitment jobs on various job sites
• Ensure credentialing and essential privileges are complete and up to date for new and existing faculty
• Ensures licensures are current
• On a regular and continuous basis, exercises administrative judgement and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the Division.
• General administrative duties to include, but not limited to scanning, copying, sorting mail, office and kitchen/control center supplies, triaging phone calls, and greeting and assisting visitors.
• Update Neuroradiology Scheduling Grid on Qgenda.
• Performs other duties as assigned.

• High School Diploma or graduation equivalent
• Five years progressively responsible administrative experience
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Classified Title: Sr. Administrative Coordinator 
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.25 - $36.90 HRLY ($56,000 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F 8:30-5 
FLSA Status: Non-Exempt 
Location: Hybrid/School of Medicine Campus  
Department name: SOM Rad Neuroradiology   
Personnel area: School of Medicine