Administrative Assistant

Position Overview:
Wharton-Smith, Inc., a highly regarded construction company, is seeking qualified candidates for an Administrative Assistant position for our office located in Palm Beach Gardens, FL.
Primary Responsibilities:
• Contribute to team effort by accomplishing related results
• Organize and schedule meetings
• Manage office shared calendar
• Plan, coordinate, and finalize details for travel arrangements, as needed
• Receive, sort, log and distribute incoming mail & packages (check mail daily)
• Send out mail/UPS/FedEx packages, as needed
• Order & maintain office supplies, cleaning supplies, etc.
• Occupy the reception desk – answer and direct phone calls and greet guests
• Research and update contact lists
• Assist with various print, copy, and scan projects
• Assist with delivering bids, as needed
• Support office and field staff, as needed
• Assist with event planning (i.e. order food, make purchases, etc.)
• Other tasks as assigned by manager
Requirements:
• Proven experience as an administrative assistant or office admin assistant
• Professional demeanor
• Handle sensitive information in a confidential manner
• Ability to effectively prioritize and execute tasks independently
• Dedication to completing projects in a timely manner
• Excellent telephone etiquette, written, and interpersonal skills
• Detail orientated and organized
• Knowledge of office management systems and procedures
• Working knowledge of office equipment
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Ability to perform routine functions on the Internet
• Must have the ability to comply with company policies and procedures
• Valid Driver’s License


Our recruiting process is centralized and is handled by our HR Department. If we are sent unsolicited resumes from recruiters, we will not pay any recruiting fees. Unsolicited resumes are any resumes sent to us by a recruiter who has not been pre-approved by HR, has not signed our contract, and has not been requested by our HR Department to search for a specific position