Recruiting Coordination Lead, Executive

Airbnb was born in 2007 when two hosts welcomed three guests to their San Francisco home, and has since grown to over 5 million hosts who have welcomed over 2 billion guest arrivals in almost every country across the globe. Every day, hosts offer unique stays and experiences that make it possible for guests to connect with communities in a more authentic way.

The Community You Will Join: 

The Airbnb Executive Recruiting team’s mission is to build the best in-house executive search function in the world. We focus on delivering great search results, being trusted advisors to our executive clients and offering one of a kind experiences for our candidates. The team advises around recruiting talent, org design, role design, compensation, and onboarding.

The Difference You Will Make:

You will often be the first person a candidate meets (other than the recruiter). You must be able to represent our friendly, genuine and passionate Airbnb culture. You will act as a point of contact for candidates; coordinate, schedule, and manage interviews as well as travel and accommodation arrangements when required. Making sure everyone is in the right place at the right time.

A Typical Day: 

• Support our Executive Recruiting function by providing white-glove service for all stakeholders (candidates, hiring managers, executive assistance/admin specialists, etc.)
• Coordinate complex scheduling requests including domestic and international interviews, pre-interview syncs, status calls,  hiring debriefs, intake meetings, internal recruiting meetings, and more
• Provide updates to candidates regarding their applicant/interview status proactively and/or upon request
• Host candidates via Zoom, and potentially in-person, and provide the best candidate experience possible
• Using our applicant tracking system and other relevant recruiting systems/tools and processes to keep organized and help keep our busy team on track.
• Innovating and improving our systems - we are pioneering a new recruiting process, and we need someone who is organized, creative and driven to help us design, build and implement it.
• Develop strong candidate, partner and stakeholder relationships (Hiring Managers, Recruiting, Core Values, Ground Control, Travel Vendors, etc) and maintain effective communication channels
• Maintain a deep level of confidentiality regarding sensitive information and demonstrate strong professional judgment
• Maintain data integrity within systems to ensure accurate data tracking and reporting
• Use your project management skills to continue to build and refine processes
• Organize team events and other activities
• Assist on strategic projects as needed

Your Expertise:

• Bachelor's degree and 3+ years of equivalent work experience working directly executives in an Executive Assistant, Executive Recruiting Coordinator, or similar role
• Remarkably organized and have a keen eye for even the most minute details
• A resilient and resourceful ability to troubleshoot and resolve roadblocks
• Adaptable, able to shift gears at a moment's notice
• Strong relationship-building skills and experience working closely with senior leaders - the ability to develop strong working relationships with other business functions quickly, to operationalize key strategic initiatives.
• Excellent written and verbal communicator across all levels of an organization
• Obsessed with candidate experience: we see our candidates as our guests, and we are their hosts.  It is the Coordinator's job to ensure a smooth experience throughout the entire interviewing process.
• Anticipate possible issues before they arise and effectively problem solve in advance. This includes independently making quick, educated decisions.
• Demonstrate excellent judgment, discretion and sensitivity
• Able to take initiative and have the confidence to keep interviews running on time, persuade people to get their feedback in a timely manner, and nudge the recruiters to get back to their candidates when necessary.
• Proficiency in Google products
• Process-oriented and process-driven: you're constantly looking for ways to make things work more efficiently
• Occasional responsibilities outside of normal working hours

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