Administrative Assistant, Sales

Who We Are:

At Brooks, we believe movement is the key to feeling more alive. That’s why we’re driven to create gear and experiences that take people to the place that makes them feel more alive — whether it’s a headspace, a feeling, or a finish line. 

Everyone who works at Brooks is propelled by a company culture that sparks excitement, fuels collaboration, inspires creativity, and ignites innovation.

Our brand values help bond us together and drive our success:  

• Runner First 
  • We act in the best interest of the runner
• Word is Bond 
  • We do what we say we’ll do 
• Champion Heart  
  • We give our all in everything we do  
• There is no “I” in Run 
  • We stay generous with our humanity 
• Keep Moving 
  • We find ways to move every day, because joy is kinetic!

We welcome everyone from every walk of life looking to inspire others through the power of movement - because we’re all moving towards something. Let’s run there.   

Your Responsibilities:

• Support key account sales meetings for select key accounts including travel, site/room management, arranging for meals, product seeding and other needs to insure a high-value meeting environment for critical customers, including RIA Run Summit, GOA Trade Show, Bi-annual sales meeting support and other key account meetings as needed
• Work under the direction of the VP, North America Sales and Service & Sales Event Lead to support the daily administrative, business and team needs across the department
• Proactively manage the calendars for the VP, North America Sales & Service as well as functional leaders as needed
• Partner with Sales Leadership Team to drive business and culture initiatives across each team and help build team integration and collaboration
• Coordinate travel arrangements including scheduling flights, ground transportation, and booking hotel accommodations and handling any other trip related tasks for multiple employees
• Manage Apparel and Footwear samples, which includes ordering and managing inventory for team, M3 data entry; marketing order placement, seeding and sample ordering and maintenance of storage sites for all Sales samples in HQ buildings
• Act as subject matter expert on team travel and expense reports for full Sales organization
• Reconcile expenses from department credit card for accounting.
• Arrange and coordinate team meetings and events, venues, vendor management, room setup including audio/visual.
• Attend meetings, take notes, and track and share decisions and action items.
• Prepare sales collateral for sales presentations (PowerPoint, copying, binding).
• Set-up HQ Showroom(s) for key account meetings with external customers.
• Manage the race bib program for retailers; write PO’s, communicate with retailers, sales reps and vendor
• Facilitate VISA requests for international travel for sales managers and key customers
• Perform special projects and additional duties as assigned.

Qualifications:

• High school degree or equivalent
• 3+ years of experience in administrative support
• Exceptional interpersonal, verbal, and written communication skills with a service orientation
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong prioritization and organizational skills with a proven ability to get things done
• Sound judgment skills with an ability to work with confidential information and discretion
• Ability to work independently, take initiative, and help improve day-to-day processes.
• Strong interpersonal skills with the abilit