Senior Operations Coordinator

Job Description

Why join us?

It’s an exciting time at AtkinsRéalis! We are rapidly growing in the US. Our company's purpose is to build a better world for our planet and its people. We recognize the importance of making sure that our clients and employees feel this purpose every day. AtkinsRéalis is proud of our company culture that promotes diversity, equity and inclusion. Our company ethos includes collaboration through the connection of people, data, and technology. We are a global firm, who leverages having employees located throughout the world, creating valuable partnerships and doing our part to make this planet and its people thrive.  We need energetic, passionate and eager professionals like you to join our team. There has never been a better time to be a part of AtkinsRéalis! We are seeking a Senior Operations Coordinator to join our Edison, NJ office.

About Us

AtkinsRéalis is one of the world’s most respected design, engineering, and project management consultancies. AtkinsRéalis has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years. AtkinsRéalis has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.

How will you contribute to the team?

• Provide administrative and operations support to the manager of a large technical operating unit.
• Act as extension of manager's authority in administrative matters. Incumbent holds a position of responsibility, which includes compilation, analysis and presentation of operational data, preliminary budget development, and tracking of projects and budgets.
• Acts as liaison between manager and his/her clients and staff and is charged with information flow across a wide organization.
• Plays proactive role in ensuring that budgets and goals are met by monitoring progress and keeping manager well informed with up-to-date reports, graphs and other decision-making tools.
• Acts as liaison between manager and his/her staff, as well as clients and prospective clients, responding to inquiries and requests for information/approval and/or directing to appropriate staff, as required.
• Responsible for the compilation of data and the preparation of monthly reports and preliminary budgets. Confers with managers' direct reports to ensure budget items are reasonable before presentation to the manager. Monitors project progress/charges, adjusting budgets and monitoring revenue generation, project performance, and budget conformance throughout the year. Advises unit managers on items needing attention, e.g., when marketing expenditures are close to exceeding budgeted amount.
• Coordinates operations within organization unit to ensure consistency with policies and procedures.
• Assists manager with the initiation and/or processing of personnel actions.
• Analyzes project control reports and profit planning monitors to ensure expenses have been accurately charted to proper account and proper organization. Advises managers when corrections are needed.
• Develops charts and graphs based on financial reports, and updates them as needed for meetings, monthly reports, or presentations.
• Assists in the development of presentations to clients and prospective clients.
• Prepares organization charts for various operating units.
• May coordinate and attend meetings and prepare meeting minutes.
• May perform such other duties as the Supervisor may from time to time deem necessary.
• Facilitate Edison, NJ facility, including being present in the office an average of three to four days per week. Any facility, supplies, office specific safety, and IT/HR coordination requirements would be facilitated by this role.
• Potential stretch assignment could include coordination of proposal writing for Department of Transportation (DOT) Win Work process around Business Development.

What will you contribute?

• Bachelor's degree in Business Administration or similar degree, plus five years' experience. Without a degree, requires ten years' experience in progressively responsible administrative work.
• Experience working within civil engineering or engineering services is a benefit.
• Excellent interpersonal and organizational skills required. Knowledge of business administration practices and principles, including finance and accounting.
• Computer skills required, particularly in Excel, PowerPoint and Word.
• Ability to deal effectively and harmoniously with people at all levels of the organization.

What we offer at AtkinsRéalis:

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