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Contracts Financial Administrator
KAIROS, Inc.California, United Statesfull_timeVerifiedPosted 5 Mar 2026
💰 $80,000/yr($60,000/yr – $80,000/yr)
About the role
KAIROS, Inc is searching for an energetic, experienced, and highly motivated Contracts Financial Administrator, to join our team. This position will be on-site at our headquarters in California, MD.
Established in July 2013, KAIROS, Inc. is a growing Woman Owned Small Business (WOSB) providing full life cycle Cybersecurity, Program Management, Engineering, Logistics, Additive Manufacturing, and Training and Education services focused on optimizing customers’ program performance and mission through proven methodologies and ethical practices. Our headquarters is in California, MD near Naval Air Station Patuxent River. We offer competitive salaries and benefits with outstanding growth potential.
This position supports the Director of Pricing and Contracts by independently performing contract administration and financial data tasks. The candidate will serve as the primary customer interface for contractual matters, ensure contract requirements are understood and met, and maintain compliance with Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARs). Responsibilities include monitoring contract performance, reviewing and tracking financial data, analyzing funding and burn rates, and preparing contract-related financial reports in coordination with Finance.
Primary Duties:
Established in July 2013, KAIROS, Inc. is a growing Woman Owned Small Business (WOSB) providing full life cycle Cybersecurity, Program Management, Engineering, Logistics, Additive Manufacturing, and Training and Education services focused on optimizing customers’ program performance and mission through proven methodologies and ethical practices. Our headquarters is in California, MD near Naval Air Station Patuxent River. We offer competitive salaries and benefits with outstanding growth potential.
This position supports the Director of Pricing and Contracts by independently performing contract administration and financial data tasks. The candidate will serve as the primary customer interface for contractual matters, ensure contract requirements are understood and met, and maintain compliance with Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARs). Responsibilities include monitoring contract performance, reviewing and tracking financial data, analyzing funding and burn rates, and preparing contract-related financial reports in coordination with Finance.
Primary Duties:
- Provide comprehensive support in preparing, analyzing, and maintaining all financial reporting associated with contract execution and performance.
- Review timesheet accuracy and maintain compliance with DCAA requirements
- Work material requests in compliance with contract requirements and complete all internal documentation to support procurement activities
- Review employee travel requests to ensure compliance with contract requirements and Joint Travel Regulations (JTR); route requests for appropriate approvals and maintain required documentation.
- Verify, track, and route Common Access Card (CAC) and System Authorization Access Request (SAAR) documentation in accordance with security and compliance requirements.
- Work with Program Managers to ensure compliance with contractual requirements, including Contracts Data Reports (CDRs), Government Property Reports, and other deliverables.
- Conduct contract negotiation, contract administration, and customer contact activities for proper contract acquisition and fulfillment per KAIROS policies, legal requirements, and customer specifications.
- Prepare costs and pricing analysis reports in accordance with the FAR/DFARs, DCAA pricing manuals, or other applicable policies.
- Review contracts terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification, and all other potential risk areas and recommend risk mitigation strategies.
- Prepare and manage written communications with internal and external customers for assigned contractual matters.
- Ensure timely delivery of all contractual deliverables and submitting invoices, proposals, and data calls.
- Ensure contract requirements are fulfilled, manage contract changes, and maintain historical information.
- Assist with negotiations on NDAs and TAs.
- Proficiency with financial forecasting and budgeting
- Ability to utilize formulas, tables, and functions within Microsoft Excel to accurately track, analyze, and report financial data
- Strong organizational skills with the capacity to handle concurrent tasks efficiently and accurately.
- Exceptional time‑management skills with the ability to balance routine responsibilities and urgent requests.
- Must have capable and effective proposal development skills
- Excellent negotiation skills
- Excellent relationship management skills and experience working with internal stakeholders, customers, and partners.
- Strong analytical and research analysis skills
- Strong customer relations, analytics, documentation skills
- Self-starter, highly motivated, strong work ethic with a commitment to quality
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