Administrative Secretary

Description

We have an exciting new job opportunity for you at the Carl D Perkins Job Corps! We are currently seeking energetic, talented applicants! At Insights Training Group LLC, we see every day as a chance to create a positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. We offer a competitive salary and a full comprehensive benefit package to full-time employees:

• Medical – 3 Tier Options - Health Savings Account – Live Health Online
• Dental
• Vision
• Employer Paid Life and AD&D – 1 x annual Earnings
• Employer Paid Short-term Disability
• Employer Paid Long-term Disability
• Voluntary Life Insurance
• Voluntary Accident and Critical Illness
• Employee Assistance Program
• 401K - Safe Harbor match of 100% up to 3% of pay and then 50% on the next 2% of pay
• Tuition Reimbursement
• Bereavement Leave
• Sick Time
• Vacation Time
• 12 Paid Holidays

                                                                      Come join our amazing team! 

Executive Assistant Job Summary: Provides administrative support to the Center Director. Maintains schedules, reports control, and significant incident report log.

Duties:

• Composes routine and general type correspondence requiring knowledge of subject matter.
• Answers and screens incoming calls to Center Director’s office and screens visitors.
• Arranges meetings and appointments and keeps Center Director advised of scheduled appointments and commitments.
• Reviews incoming and outgoing correspondence and distributes same, making notes as to action taken and follow up on commitments and assignments.
• Contacts Directors and Managers to relay information from the administrative office.
• Edits correspondence from various departments written for the Center Director’s signature.
• Develops and maintains a comprehensive filing system. Responsible for file security and purging files periodically based on what the Center Director considers no longer of value to the office.
• Maintains reports control log; reminds management staff of pending due dates.
• Maintains significant incident report log; reminds responsible staff of pending due dates.
• Prepares special reports by pulling data from the Job Corps Suite of Applications.
• Obtains departmental information to prepare PPT presentations for meetings, assessments, or other events.
• Attends meetings and prepares and distributes minutes of these meetings.
• Keeps record of all reports sent from Center and ensures they are mailed on proper date and develops tickler system to ensure timely submission of responses requested from company and DOL.
• Models, mentors, and monitors career success standards.
• Ensures the safety, health, and security of students, staff, and property.
• Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and Center policies and procedures.
• Maintains good housekeeping in all areas and complies with safety practices.
• Helps students become more employable through continuous reinforcement.
• Participates in PRH mandated staff training. 
• Performs other duties as assigned within the individual’s scope and capabilities.

Requirements

Requirements

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. Above average public speaking skills and experience in the same; above average verbal and written skills; above average problem solving skills; computer literacy specifically Internet, Email, Word , Excel and Outlook. 

Education: High school diploma or general education degree (GED) required. Associates in Business Degree preferred. 

Experience: One-year experience preferred. Must be proficient in MS applications including Word, Excel, and PPT. 

Licenses and Certifications required: Valid state driver’s license required.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularl