Senior Proposal Coordinator

About the Company

Galloway & Company, Inc. is a people-first firm company where collaboration, innovation, and career growth are at the heart of everything we do. You will grow personally and professionally with a supportive culture, flexible work environment, and strong focus on leadership development. You'll also work on diverse, impactful projects alongside multidisciplinary professionals experts who are passionate about making a difference. At Galloway, you're not just building communities — you're building a fulfilling career.

About the Role

We are looking for an enthusiastic and proactive Sr. Proposal Coordinator to join our dynamic and growing proposal team! As Sr. Coordinator, you will work with technical staff in a variety of architecture and engineering disciplines to create compelling, strategic, and best value proposals that capture Galloway’s messaging and win themes. Ideal candidates will be experienced in responding to both municipal and private-sector RFPs within the AEC industry. Your creativity, attention to detail, and ability to combine personal drive with a team-focused mindset will be critical to helping our proposal team reach new heights in proposal development. Collaboration, valuing people, and building community are a few of our most important values at Galloway. We want you to bring your work ethic, ingenuity, and collaborative spirit to our team!

Job Summary

The Sr. Proposal Coordinator is responsible for the development of high quality, compliant, client-focused responses to requests for proposal. This position requires advanced knowledge of the RFP process, as well as a strong understanding of marketing and proposal best practices and strategies to create winning proposals that help to expand Galloway’s regional and market reach.

Essential Duties and Responsibilities:

■ Coordinates and participates in the entire proposal process, from kickoff and strategy through final submittal.

■ Prepares and assembles a high-quality product, ensuring compliance, correct grammar, readability, completeness, and attractive presentation.

■ Prepares compliance matrices, proposal schedules, and work plans for proposal teams.

■ Coordinates color reviews and incorporates feedback.

■ Coordinates with subject matter experts and external partners on pursuits.

■ Writes non-technical sections and has ability to lead strategic conversations for technical sections

■ Ensures quality by using Galloway proposal processes for reviews and rigorous quality controls.

■ Coordinates and creates interview presentations and content as needed.

■ Participates in post-RFP debrief meetings to capture new and updated content to refresh the database library.

■ Prepares and maintains company content, project descriptions, and employee resumes.

■ Uses CRM to manage and report on proposal support and maintain the proposal resource database.

■ Translates Galloway’s vision, brand, and strategy into compelling written content.

■ Tracks proposal pursuits, including wins/losses and time allocation.

■ Stays current with industry standards and new developments.

■ Supports other marketing activities and special projects as needed.

Requirements

■ Ability to work under pressure and under challenging deadlines for proposals that have executive-level visibility.

■ Demonstrates exceptional written communication skills.

■ Possesses clear understanding of the proposal response process.

■ Effectively manages and meets multiple and concurrent deadlines.

■ Ability to appropriately apply advanced knowledge of Galloway’s capabilities, policies, and services.

■ Works well with teams in a highly collaborative environment.

■ Takes initiative and is highly motivated.

■ Willing to adjust work schedule as needed to meet demanding deadlines.

■ Possesses intermediate to advanced knowledge of Adobe InDesign and Acrobat, as well as the Microsoft Office suite. Graphic design experience a plus.

■ Ability to work with a wide variety of people.

■ Communicates in a timely and effective manner within the team members and outside contacts.

■ Self-starter and able to independently move projects forward, prioritize tasks, and meet deadlines.

■ Detail-oriented and highly organized.

■ Effectively multitasks.

Education/Licensure

Bachelor’s degree in marketing, communication, English, journalism, or equivalent experience through career progression.

Years of Experience

Five-plus years of experience in written marketing communications and the proposal response process.

Benefits

The estimated starting base salary for this role is $70,000-$80,000.<