Administrative Assistant - Tax Coordinator

JELD-WEN is currently seeking a Administrative Assistant - Tax Coordinator to join our growing team.

 

THE ROLE:

 

The Administrative Assistant/Coordinator - is responsible for providing exceptional administrative support within the tax function at JELD-WEN.  The ideal candidate will have strong organizational skills, ability to prioritize work and manage calendars and events. Must be proficient in Excel.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 

• Maintain tax file system including the maintenance of logs for both onsite and offsite files.
• Coordinate mailing of tax returns, estimated payments and other time sensitive documents including tracking of return receipt confirmations.
• Assist tax personnel with various tasks such as downloading tax depreciation schedules, US and Europe invoice tracking system.
• Coordinate the state registration with legal and accounts payables on new hires or employee transfers.
• Complete and track various forms such as W9 Forms, W-8BEN, and 1099Z forms, 
• Property Tax – facilitate communication between Ryan LLC (Formerly Paradigm), tax provider and all subsidiaries.
  • Obtain all property information from subsidiaries.
  • Coordinate information flow between the various company operations and the property tax consultant.
• Organize Transfer Pricing Support Materials
• Assist with researching international taxation updates.
• Assist/Coordinate certain aspects of the tax calendar.
• Assist tax department with other tasks as required.
• Coordinate processing of estimated tax payments both checks and electronic transfers and tax department A/P.
• Coordinate tax library subscriptions.
• Draft letters to state tax authorities as directed by tax personnel.
• Arrange meetings and coordinate department schedules.
• Distribute and log departmental mail, especially correspondence from taxing authorities.

 

QUALIFICATION REQUIREMENTS:

 

• College degree with 3 plus years’ experience in an office environment as an administrative assistant with some knowledge of tax or accounting.  
• Ability to work in a team environment.
• Ability to manage priorities.
• Working knowledge of application software (Excel, Word, etc)
• Good communication skills, proactive, shows initiative.

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About JELD-WEN Holding, Inc.

JELD-WEN is a leading global designer, manufacturer and distributor of high-performance interior and exterior doors, windows, and related building products serving the new construction and repair and remodeling sectors. Headquartered in Charlotte, N.C., the company operates facilities in 16 countries in North America and Europe and employs approximately 18,000 people. Since 1960, the JELD-WEN team has been committed to making quality products that create safe and sustainable environments for customers, associates and local communities. The JELD-WEN family of brands includes JELD-WEN® worldwide; LaCantina™ and VPI™ in North America; and Swedoor® and DANA® in Europe. For more information, visit jeld-wen.com.

In 2022, Newsweek named JELD-WEN as one of America’s Most Trustworthy Companies.

What We Offer

Investing in People is one of our Core Values, we strive to attract & retain great people! As such, JELD-WEN offers competitive compensation & benefits packages. As a global organization, specific benefits may vary, however typically including medical & dental, generous leave policies, retirement program, etc.

JELD-WEN is an Equal Employment Opportunity employer and does not discriminate against any applicant for employment or employee on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, gender identity, national origin, disability, veteran status or any other classification protected by applicable discrimination laws.

JELD-WEN does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services.