Administrative Assistant Proposals (Part-time, Temp) (30955)

Administrative Assistant, Proposals (Part-time, Temporary) 

Period: July 15 – December 31, 2025 

Job Description 

Part-Time, Temporary Administrative Assistant - Proposals in South Hackensack, NJ      

At Boswell, we understand the significance of our work and its impact on society. Therefore, we deliver on-demand, sound, and state-of-the-art integrated engineering solutions to satisfy the complex needs of the sectors we serve.  Due to continued growth in 2025, we are eager to add a Part-time Administrative Assistant to our Proposals Team for 3 to 5 days per week based at our headquarters located in South Hackensack, NJ from mid-July through December 31, 2025. 

This Administrative Assistant - Proposals supports the Marketing Department by coordinating administrative and logistical tasks essential to the proposal development process. This role is responsible for organizing meetings, preparing and assembling proposal materials, maintaining documentation, and ensuring timely delivery of submissions. Key duties include managing calendar invites, tracking RFPs/RFQs, setting up proposal folders and numbers, handling transmittals, printing labels, coordinating deliveries, binding documents, and facilitating required signatures. The assistant also provides support for scanning, copying, and filing, and assists the broader marketing team with various ongoing projects.  This position reports directly to the Proposal Specialists and works closely with the proposal team to support day-to-day operations. 

The ideal candidate is detail-oriented, proactive, and able to thrive in a fast-paced environment. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Teams) is essential for success in this role. 

Job Tasks  

• Make Reservations for Meetings (Outside Events and Team Meetings) 

• Arrange Calendar Invites 

• Coordinate Attendance Lists and Share with Marketing Team 

• Proposal Team Assistance  

• IMS/Contract Reporter Morning Routine 

• Obtain RFP/RFQ from Prospective Clients  

• Create Folders (Physical and Online) 

• Set Up Proposal Numbers  

• Set Up Physical Proposal Sections 

• Transmittals 

• Type And Print Labels 

• Actively Check for Addendums 

• Arrange Deliveries  

• Bind  

• Mark Forms for Signature, Notary, etc. and Get Signed  

• Run Folders  

• Filing 

• Scan and Make Copies  

• Assistant Marketing Department with completing projects 

Minimum Requirements:

• Must be proficient with Microsoft Office applications, including Word, Excel, PowerPoint, and Teams  

• Must have very good communication skills and be able to work in a fast-paced environment 

• Professional administrative support experience within a professional services (engineering and construction services) office environment is highly preferred.

AAP/ EEO/ M/ F/ D/ V Statement 

Boswell is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, age, citizenship status, marital status, physical or mental disability, military status, genetic information, or any other legally protected status.