Purchasing & Business Services Specialist

Title: Purchasing & Business Services Specialist

Salary: 47,000

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: Hybrid

FLSA Status: Non-Exempt

College: Gateway Community & Technical College

Campus Location: Gateway Edgewood Campus

Department: Business Affairs

Total Rewards

Gateway Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The Purchasing & Business Services Specialist will manage purchasing, Accounts Payable, and Travel processes for all campuses, ensuring policy compliance and cost-effective materials. ProCard administrator, leads year-end business processes, provides analytical and professional support for budgeting and financial management functions, liaison between college and KCTCS for leases, MOA's, insurance.

Job Duties:

• Coordinates all purchasing activities for all college campus locations, ensuring policy compliance and cost-effective materials.
  
• Provides expert guidance and training surrounding purchasing guidelines and procedures.
  
• Manage Accounts Payable activities for the college with the supervision of auditing expense reimbursement requests for employee travel and check requests processing.
  
• Procard Administrator, leads processes for procard application and training.
  
• Audits and reconciles procards.
  
• Ensures all procard policies have been followed.
  
• Liaison between college and KCTCS Budget, Procurement to Pay, General Counsel, Year-end activities, Sponsored Projects Accounting, Facilities Management (leases, insurance).
  
• Provide assistance through research and analysis of college budgets and expenditures.
• Other duties as assigned
  

Minimum Qualifications:

• Bachelor's degree or equivalent and 4-6 years of relevant experience
  
• Commitment to diversity, equity, and inclusion.
  
• High attention to detail, independent, self-motivated, adaptable to fast-paced environments.
  
• Professional and courteous communication at all levels, both internally and externally.
  
• Clear verbal and written skills.
  
• Efficiently prioritize and meet deadlines.
  
• Proficient in Microsoft Office (Excel, Outlook, Teams, SharePoint, Word).
   

Preferred Qualifications:

• Experience in and understanding of working with students from diverse populations is preferred.
  
• Experience working at the community college level is preferred.
  

 

 

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.