Executive Assistant

*Salary range: $75,000-90,000 annually.*

Experienced assistant with a passion for the IT world? We want you! AMAX is seeking a skilled assistant to provide high-level support to our team. Primary responsibilities include:

• Manage executive and/or management team’s calendars and schedule appointments, travel arrangements, and meetings with internal and external stakeholders.
• Communicate proactively to ensure the arrangements are smooth, effective, and efficient.
• Develop and maintain strategic business relationships with local and overseas stakeholders, including but not limited to clients, partners, employees, and government staff.
• Act as the liaison and the point of contact among executives, local and global employees, clients, and other external partners.
• Assist with coordinating company events and activities as needed
• Draft, review, and send communication on behalf of the management team upon request. Manage information flow in a timely and accurate manner.
• Lead/co-lead the preparation of client visits, company reports, presentations, and correspondence.
• Lead/assist with assigned project management and coordination of cross-functional teams.
• Handle confidential and sensitive information with discretion and professionalism.

Requirements

You have exceptional time management and interpersonal skills. You know how to navigate complex schedules, keep everything organized, and build robust trust among people.

• Excellent written and verbal communication skills in a business environment.
• High level of discretion and confidentiality.
• Strong project management skills, with the ability to manage multiple projects simultaneously, meet tight deadlines, and follow up with stakeholders effectively and professionally.
• Familiarity with office gadgets and applications, such as e-calendars and copy machines.
• Excellent Microsoft Office skills.
• Bachelor’s degree.
• Preferred qualification: Work experience as an Office Assistant, Personal Assistant, or similar role.
• Preferred qualification: Knowledge of legal terminology, principles, and practices.
• Preferred qualification: Working or educational background in an IT-related field
• Preferred qualification: Experience in planning and budgeting.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k)
• Flexible spending account
• Commuter benefits
• Disability insurance

We also have a perfect location for all types of commuters: AMAX is located right between I-680 and I-880. Warm Springs/South Fremont Bart station and bus stops are within a 10-minute walking distance. 5 more grocery stores, 6+ coffee/tea places, and numerous restaurants within 1 mile. Feel free to try the delicious fusions or grab your daily groceries after work!

The Team

We wouldn’t be successful without our passionate team of dedicated people. We are always searching for talented individuals to join the team. As a next-gen solution provider at the heart of Silicon Valley, AMAX employees benefit from a collaborative, fast-paced work environment that features access to the most cutting-edge technology in the IT world. AMAX offers an array of job positions for ambitious minds seeking the opportunity for intellectual and career growth.

For more information about AMAX and our history of award-winning leadership, see our accolades here.

Our Commitment

AMAX is an equal-opportunity employer. We embrace diversity in our employee population. We provide equal opportunity to all qualified applicants for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.