Administrative Associate, Dean of Students Office

Department:

Dean of Students

Anticipated Start Date:

August 4th, 2025

Annual salary:

$36,728.00 - $44,418.00 commensurate with experience

Normal Work Schedule:

8:00 a.m. – 4:30 p.m., Monday - Friday

Job Summary:

The Administrative Associate coordinates, oversees, and/or performs a wide variety of administrative, secretarial, and program support activities on behalf of the office and/or office principal. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Coordinates the provision of office and staff support services to the office, and oversees and/or participates in the coordination, supervision, and completion of special projects and/or events. Has multiple department or unit budget responsibilities with oversight from supervisor.

Duties and Responsibilities:

• Provides administrative support for the Dean of Students Office.
• Oversees the daily operations of the front office and supervises student workers.
• Provides administrative support for event planning (Welcome Week, Fraternity and Sorority Recruitment, SGA Tailgates, concerts, homecoming, etc.).
• Coordinates Facility Management for Leone Cole Auditorium, TMB Auditorium, McCluer Chapel, TMB Lawn, Dillion Field, the Quad, and other facilities as assigned.
• Assists with processing purchasing requisitions for the Dean of Students Office.
• Assists with campus programming as needed by the Dean of Students Office.
• Maintains records for the Dean of Students Office including but not limited to organization rosters, academic release forms, academic reports, etc.
• Assist with facility setups if needed.
• Performs other duties as assigned.

Required Minimum Qualifications:

• High School diploma or equivalent
• At least 5 years of experience directly related to the duties and responsibilities specified

Required Documents:

1. Cover Letter
2. Resume

Employee Benefits:

JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. 

Benefits include:

• Retirement Plans
• Alabama Teacher’s Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans:  vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits, please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://www.clerycenter.org/the-clery-act the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: http://jsu.edu/police/docs/CleryAnnualReport.pdf

Equal Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.