Administrative Assistant

Overview

ABOUT THE COMPANY:

At Triple-S Steel we live and work by our core values. Since our inception over 50 years ago, we have followed three basic principles that are the foundation of our success: 

 

Stability: All decisions made are measured in years, not quarters.

Flexibility: Employees are encouraged to seek creative steel solutions and services that help the company thrive.

Chemistry: We foster and nurture an entrepreneurial spirit throughout the Triple-S family. That spirit permeates our DNA.

 

From a small family retail operation in Houston, our business has expanded across the US and S. America to sell over 1 Million tons per year . We supply steel for bridges, stadiums, barges and large buildings but one thing will always remain the same: We treat our customers and employees like family. 

 

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This key role supports daily office operations, with a focus on receiving, billing/invoicing, and organizing administrative schedules, ensuring tasks are completed efficiently and effectively. The ideal candidate will possess strong communication skills, a proactive approach to problem-solving, and the ability to manage multiple tasks simultaneously.

 

WHAT WE OFFER:

Our company offers great benefits, from tuition reimbursement to training and development opportunities. We also offer medical, dental, vision, FSA, HSA, commuter, long-term disability and group life insurance programs. Come join our team!

 

Rate of pay $18-$20

jeanine.moore@sss-steel.com

Job closes 02/09/25

Responsibilities

• Receive and process inbound steel shipments along with material test reports, ensuring accurate import into the system
• Work within the ERP system to manage data, monitor operational tasks, and ensure seamless workflow
• Review billing data for accuracy, completeness, and compliance with company policies, along with finalizing billing for each days operation
• Assist with operational administration, including reporting, maintenance scheduling, and other tasks as needed by the operations team
• Work closely with internal teams to resolve billing issues, discrepancies, and client concerns
• Maintain organized records of all billing transactions and correspondence
• Perform data entry tasks with a high level of accuracy and attention to detail
• Maintain organized filing systems, ensuring easy access to important documents and records
• Assist with office management tasks, including inventory control, billing, and ordering supplies
• Utilize computer software to perform various administrative tasks, ensuring data is accurately recorded and maintained
• Collaborate with team members to improve office processes, enhance productivity, and drive efficiency
• Manage calendars, schedule appointments, and coordinate meetings to ensure smooth office operations
• Provide exceptional customer service by responding to inquiries and assisting clients in a professional and timely manner
• Proofread documents for grammar, punctuation, and formatting errors to ensure high-quality output

Qualifications

• Proficiency in data entry with strong attention to detail.
• Prior billing experience.
• Excellent proofreading skills to ensure high-quality documentation.
• Experience as an office receptionist is a plus but not required.
• Bilingual abilities are advantageous for effective communication with diverse clients.
• Strong organizational skills for effective file management and calendar oversight.
• Familiarity with office management practices and procedures.
• Exceptional customer service skills to create a welcoming environment for clients and visitors.
• Proficient in using computer software relevant to administrative functions.

Join our team as an Administrative Assistant where your contributions will be valued, and you will have the opportunity to grow within a supportive work environment!