Construction Operations & Administrative Assistant (SWC)

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm CST with 1 hour unpaid break.

Job Type: Full-time

Join a dynamic construction and real estate company in Santa Fe, New Mexico, specializing in high-end home maintenance, renovations, and ecological building practices. You’ll be supporting a growing business that serves affluent clients with multi-million dollar properties, focusing on quality over economy. This role offers the opportunity to work with cutting-edge construction management systems while supporting multiple business verticals including construction, real estate investment, and property management. You’ll be instrumental in helping streamline operations and implement scalable systems as the company transitions to full general contractor status.

Responsibilities :

• Perform daily operational bookkeeping tasks including invoice reconciliation, job cost tracking, and payment recording in HousePro

• Convert estimates to invoices and manage financial transactions for multiple concurrent construction projects

• Monitor and reconcile bank accounts, tracking deposits and managing payment discrepancies

• Coordinate with subcontractors by processing RFQs, managing fixed-price contracts, and tracking project deliverables

• Maintain project documentation and filing systems for up to 5 active construction projects simultaneously

• Support property management operations for 21 rental units (9 residential doors, 12 commercial doors)

• Assist with real estate acquisition due diligence and development planning tasks

• Manage client communications for high-end clientele requiring white-glove service

• Build and maintain HousePro website integration with portfolio updates and SEO optimization

• Handle email management including processing thousands of draft emails and follow-up tasks

• Support tax planning and cost segregation study coordination for real estate portfolio

• Assist with compliance documentation and permit coordination processes

Scope :

• Support 3-5 active construction projects ranging from $20,000 to $100,000+ in value

• Manage financial operations across multiple business entities (construction, real estate, property management)

• Handle both cost