Senior Executive Assistant

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Senior Executive Assistant 

This role will support up to 3 executives, set travel itineraries (including international), meeting coordination, and special events. The ideal individual for the Senior Executive Assistant position will have the ability to exercise good judgement in a variety of situations and will possess strong written and verbal communication, administrative, technical, and organizational skills. The ability to balance multiple priorities is imperative.

The Sr. Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Sr. Executive Assistant must be an excellent communicator, and enjoy working in a fast-paced, mission-driven, results-driven environment.  Aptitude to prioritize workflow with limited supervision is essential. Flexibility, excellent problem-solving skills, and the ability to work well with all levels of internal management and staff are also required. Professionalism is critical across all levels of communication. There will be a wide range of other administrative tasks and ad hoc projects. 

In addition to this work, we are looking for someone who will be a strong partner to our executives and their teams. 

What you'll do: 

• Provide comprehensive support services to SVP and VPs, ensuring outstanding communication, responsiveness, and execution

• Provide sophisticated Outlook inbox, task, and calendar management. Prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgements and take actions to ensure smooth day-to-day engagements and effective communications with others

• Work closely with each executive to keep them well informed of upcoming commitments and responsibilities. Anticipate needs in advance of meetings, conferences, etc. and follow up appropriately

• Prepare and edit documents as needed, including correspondence, memos, notes, presentations, reports, forms, spreadsheets, slide decks, etc.

• Ensure well organized and up-to-date travel logistics, expense reports, contact lists, vendor and invoice management, files/records, and other administrative needs  

• Assist in other related duties as needed 

Who you are: 

• 8+ years executive support experience, including supporting senior executives 

• Excellent verbal and written communication skills. Ability to speak and write with professionalism and tact in a wide range of circumstances 

• Advanced skills in Microsoft Office 

• Judgement to make appropriate, informed decisions regarding priorities, time, and communication. Able to maintain a high level of integrity and discretion in handling confidential information 

• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff and community leaders 

• Demonstrated sensitivity to diversity, equity, and inclusion 

• Exceptional organizational skills, follow-through, and attention to detail 

• High initiative, productivity, and agility. Ability to complete a high volume of tasks and projects with limited guidance. Ability to switch gears and react with appropriate speed to situations and events that require quick response or turnaround 

• Technical proficiency to rapidly learn software and troubleshoot/solve technical problems 

#LI-RS6

The total cash range for this position in Seattle is $82,500 to $107,000. Employees in this role have the potential to increase their pay up to $132,000, which is the top of the range, based on ongoing, demonstrated, and sustained performance in the role.

The total cash range for this position in Austin is $82,500 to $107,000. Employees in this role have the potential to increase their pay up to $132,000, which is the top of the range, based on ongoing, demonstrated, and sustained performance in the role.

Starting pay for this role will vary based on multiple factors, including location, available budget, and an individual’s knowledge, skills, and experience.  Pay ranges may be modified in the