Sr Contract Administrator

Overview

At Houston Methodist, the Senior (Sr.) Contract Administrator position is responsible for managing the contract category or negotiating strategy and monitors contract compliance through the life of the contract. This position is responsible for managing end-to-end strategic sourcing including request for proposal (RFP), negotiations with vendor. The Sr. Contract Administrator position may also identify strategic sourcing opportunities as assigned. This position is responsible for supplier relationships across area of responsibility as assigned and works closely with both internal and external stakeholders including hospital administration, clinical teams, Legal, Value Analysis, Group Purchasing Organizations (GPO), and suppliers. The Sr. Contract Administrator position serves as mentor and participates in the training and onboarding of new team members.

Houston Methodist Standard

PATIENT AGE GROUP(S) AND POPULATION(S) SERVEDRefer to departmental "Scope of Service" and "Provision of Care" plans, as applicable, for description of primary age groups and populations served by this job for the respective HM entity.

HOUSTON METHODIST EXPERIENCE EXPECTATIONS

• Provide personalized care and service by consistently demonstrating our I CARE values:
  • INTEGRITY: We are honest and ethical in all we say and do.
  • COMPASSION: We embrace the whole person including emotional, ethical, physical, and spiritual needs.
  • ACCOUNTABILITY: We hold ourselves accountable for all our actions.
  • RESPECT: We treat every individual as a person of worth, dignity, and value.
  • EXCELLENCE: We strive to be the best at what we do and a model for others to emulate.

• Practices the Caring and Serving Model

• Delivers personalized service using HM Service Standards

• Provides for exceptional patient/customer experiences by following our Standards of Practice of always using Positive Language (AIDET, Managing Up, Key Words)

• Intentionally collaborates with other healthcare professionals involved in patients/customers or employees' experiential journeys to ensure strong communication, ease of access to information, and a seamless experience

• Involves patients (customers) in shift/handoff reports by enabling their participation in their plan of care as applicable to the given job

• Actively supports the organization's vision, fulfills the mission and abides by the I CARE values

Responsibilities

PEOPLE ESSENTIAL FUNCTIONS

• Conducts strategy meetings with hospital teams and key vendors to identify opportunities, shortfalls, and clinical and operational requirements. Facilitates pricing discussions and obtains senior management and supplier input on timelines and deliverables. Represents Supply Chain in all category specific service line council meetings.

• Partners with key stakeholders, such as internal Supply Chain Management (SCM) and End-user Partners and external Vendor Partners, to analyze opportunities for standardization, cost savings and improved product selection.

• Serves as a mentor and resource for team members. Assists with training and development.

SERVICE ESSENTIAL FUNCTIONS

• Leads end-to-end strategic sourcing for complex, high-spend, and/or physician preference categories including RFPs, negotiations, contracts and supplier relationships across area of responsibility as assigned.

• Independently performs service line specific clinical, administrative, market and operational research to support proposal and contract development.

• Independently creates, negotiates, and incorporates contract amendments, renegotiating the contract if required to accommodate scope changes.

QUALITY/SAFETY ESSENTIAL FUNCTIONS

• Assesses risk and provide recommendations that protect the organization's interests.

• Verifies all contracts are properly executed and maintained in contract databases.

FINANCE ESSENTIAL FUNCTIONS

• Independently negotiates complex contracts in conjunction with hospital departments ensuring all hospital policies and best practices are incorporated including legal, regulatory, Information Technology (IT), and Human Resources (HR) onsite supplier language and requirements. Represents Supply Chain in all Supplier negotiations.

• Negotiates contract pricing, terms and conditions in addition to monitoring price compliance.

• Ensures contractual performance measures are met by all vendors.

GROWTH/INNOVATION ESSENTIAL FUNCTIONS

• Executes new contracts in line with the hospital's strategic goals and vision to continuously drive value, visibility, and transparency across