Medical Records Coordinator

We need a Medical Records Coordinator to join our team at Doverwood Village in Hamilton, OH. 

You’ll maintain medical records according to State and Federal regulations to ensure their timely and accurate completion. 

$14 to $22 Per Hour

 You’ll Be Responsible For:

• Performing routine audits of in-house charts quarterly & upon admission to ensure completeness & accuracy
• Completing focus & PI audits on specific topics as directed by Administrator or Regional Medical Records Director
• Notifying staff of deficiencies found in the record & following up to ensure the in-house records are complete
• Assembling the medical records of discharged residents
• Analyzing discharged charts for completeness & following up with staff/physicians to ensure they are complete
• Processing requests for medical information as directed by the Administrator, Regional Medical Records Director, or corporate Risk Manager (i.e., requests from residents, attorneys, for insurance reimbursement, in response to a subpoena).
• Maintaining Release of Information Log for all medical records requests, copies released for payment, continuity of care, & health care operations
• Completing Accounting of Disclosures form according to HIPAA policies & filing it in resident’s chart
• Maintaining the confidentiality of medical records & health information
• Monitoring physician visits & reporting non-compliance to the DON/Administrator at least monthly
• Purging charts, maintaining destruction log, & maintaining information for records at off-site storage facility
• Assigning ICD-9 CM codes for resident diagnoses
• Entering diagnoses & codes in HCS system
• Coordinating physician dictation with outside transcription company
• Filing any loose sheets needing to be attached to the record
• Maintaining supply of forms in department & on nursing units
• Completing discharge/transfer notice when necessary
• Entering discharge/transfer data in HCS system and ECS
• Forwarding requested records to Carespring Case Manager for managed care updates
• Serving as facility contact person to oversee Record Retention & Destruction Policy – working with each department as documents/records are boxed for long term storage
• Signing off on each Record Log to confirm proper completion

You’ll Need To Have:

• Medical Records Certification (or be willing to obtain it)
• Strong attention to detail & the flexibility necessary to work in a fast-paced environment
• PointClickCare experience (preferred)
• Knowledge of Microsoft Word & Excel

We’re Proud To Offer You:

• Paid Time Off
• Paid Training
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Disability Insurance
• 401K with Employer Match
• Flexible Schedule
• Education Scholarships
• Continuing Education Credits
• Employee Discounts

Exceptional Care & Quality Service are the hallmarks of Doverwood's in-house team of talented and experienced licensed therapists, nurses and caregivers.

Doverwood is an EOE/M/F/D/V and Smoke-Free Workplace.