Corporate Operations Administrator - ADH

Summary

The Corporate Operations Administrator plays a critical role in ensuring smooth cross-departmental integration and administrative support for executive leadership. This position supports organizational compliance, facilitates accurate and timely federal submissions, generates and maintains executive-level dashboards, and provides direct administrative support to the President. Serving as a central liaison among departments, this role ensures internal processes remain aligned, transparent, and responsive to company goals and regulatory needs.

The pay range for this position is $34.61-$42.22/hour.

This position comes with a competitive and comprehensive benefits package, including medical, dental, and vision insurance, life insurance, a 401(k) plan with a 3% match, paid time off (PTO), company-paid holidays, and an annual performance bonus.

This position will be posted for 5 days or until filled.

 

Essential Duties and Responsibilities (including but not limited to)

Executive & Administrative Support to the President

• Provide day-to-day administrative support to the President, including calendaring, HR routing, approvals, and meeting coordination.
• Monitor and route documents requiring executive signatures and notarization; archive signed records.
• Assist with preparing board materials, data summaries, and presentation support.
• Coordinate spot bonus submissions, CPARS evaluations, and project dashboard updates to ensure leadership visibility.
• Populate and maintain executive-level operational dashboards with key performance metrics to support strategic decision-making and operational awareness.

Department Integration & Internal Communications

• Act as a liaison between executive leadership and internal departments to ensure communication, compliance, and document consistency.
• Independently manage cross-functional tracking of strategic planning deliverables, Support strategic planning meetings, tracking deliverables, and ensuring follow-up actions are completed.
• Manage company intranet permissions and libraries; support SharePoint migrations and interdepartmental file access consistency.
• Coordinate and maintain the directory of corporate operations procedures, SOPs, and business information sheets.

Compliance Documentation & SBA Support

• Compile and submit SBA documentation for certifications (8(a), HUBZone, Mentor-Protégé, Disadvantaged Business Enterprise) and maintain tracking systems.
• Maintain SAM.gov and DSBS profiles for subsidiaries and Joint Ventures; monitor rule changes and ensure timely renewals.
• Review SBA submission materials for accuracy and completeness; manage updates related to SBA regulation changes.
• Assist in Joint Venture addendum tracking and formation workflows using CRM systems.

Licensing & Corporate Documentation

• Prepare and respond to business and professional licensing requests and renewal requirements.
• Ensure accurate screening and filing for new project licenses across departments.
• Maintain documentation of executed agreements, NDAs, teaming agreements, and conflict lists.
• Monitor lease and office space agreements for accuracy and deadlines.

Reporting & Compliance Tracking

• Support corporate reporting initiatives, including census surveys, property tax forms, and discovery questionnaires.
• Maintain compliance records related to CPARS evaluations, past performance logs, and strategic data insights.
• Assist with document formatting and content review of interdepartmental training and SOP materials.
• Ensure all critical operational data is accurately entered, organized, and visible in internal systems and dashboards to support executive leadership in making informed business decisions.

Event & Meeting Coordination

• Attend events committee meetings; take notes, manage agendas, and follow up on action items.
• Support planning of strategic internal events, including employee awards and executive meetings.
• Arrange travel for conferences, meetings, and leadership functions.

 

Supervisory Responsibilities

None

 

Minimum Qualifications

• Bachelor’s degree in Business Administration, Business Management, Finance, or related field.
  • Experience may be substituted for education on a 1:1 basis.
• Two (2) years or more of experience with supporting multiple subsidiaries/companies across multiple states and time zones.
• Knowledge of Small Business Administration (SBA), 8(a), Disadvantaged Business Enterprise (DBE), HUBZone, Mentor-Protégé,