Manager, Sponsored Programs

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The Department of Otolaryngology is currently seeking a full time Manager, Sponsored Programs to work in Miami, FL. The Manager, Sponsored Programs oversees administrative and financial aspects of the Sponsored Programs division. The incumbent operates with the objective of increasing sponsored funding levels and the output of funding proposals, as well as maximizing the use and efficacy of existing research funding dollars. Additionally, the Manager, Sponsored Programs develops and implements policies and methods that are most effective to that end.

CORE JOB FUNCTIONS  

1.    Reviews all material budget variances with the appropriate senior staff and develops appropriate plans 
of corrective action. 
2.    Prepares monthly variance reports for programs’ management and development. 
3.    Assists in the preparation of grant reports for senior management.
4.    Maintains portfolios for private and government grants and funds. 
5.    Develops and maintains grant allocation systems. 
6.    Manages monthly overhead and allocation tables and reallocates grant funds based on period reports. 
7.    Formulates comparative analyses of operating programs by analyzing costs in relation to services 
performed during previous fiscal years. 
8.    Creates and oversees budget, making recommendations for budget modifications when appropriate.
9.    Approves all disbursement requests for accuracy in coding and availability of funds prior to commitment of funds.
10.    Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS        

Education:
Bachelor’s degree in relevant field

Experience:
Minimum 5 years of relevant experience

Knowledge, Skills and Attitudes:
•    Knowledge of business and management principles.
•    Ability to direct, manage, implement, and evaluate department operations.
•    Ability to establish department goals, and objectives that support the strategic plan.
•    Ability to effectively plan, delegate and/or supervise the work of others.
•    Ability to lead, motivate, develop, and train others.

DEPARTMENT ADDENDUM

Department Specific Functions

1.    Oversees the large, complex, and highly diversified research portfolio including proposal development and post-award management. 
2.    Oversees the submission of proposals from more than 20 faculty and researchers and over 35 sponsors, including industry, federal and foundations. 
3.    Interacts with various federal, state, foundation, and industry sponsors. 
4.    Manages  active sponsored awards, involving clinical and non-clinical research, fellowship/training grants, conference grants, and service contracts. 
5.    Manages complex awards including multi-PI, multi-site, and multi-project grants with several sub-accounts and monthly to quarterly deliverables. 
6.    Tracks the effort for all research faculty and staff, identifies possibly gaps in funding, and monitors effort certifications as required. 
7.    Prepares fiscal budget projections for research totaling at least $2M annually and informs biweekly to the Director of Research Support and division administrator and/or division chief. 

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research