Executive Assistant

Who we are: 

Maravai LifeSciences translates extraordinary science into everyday miracles, helping biotech, biopharma, and life sciences companies everywhere deliver novel vaccines, therapeutics, and diagnostics. We are global leaders in providing products and services within the fields of nucleic acid production and biologics safety testing to many of the world's leading biopharma, vaccine, diagnostics, and cell and gene therapy companies.  

At Maravai, we believe that diverse perspectives are the foundation of innovation. Through an inclusive and equitable culture where every team member is inspired to bring their best selves to work, we cultivate an environment in which we can lead together, providing differentiated value to our customers, and enabling the miracles of science. For over 35 years, Maravai’s portfolio companies have served as a catalyst for innovative, lifesaving technology for humanity. Pioneering nucleotide research since its inception, we are now leading the way in the rapidly expanding mRNA market. 

Your next role as a Miracle Maker 

Maravai LifeSciences is seeking a #MiracleMaker to join the Maravai team as a Executive Assistant.  The Executive Assistant must be proficient in all aspects of corporate administration, including having exceptional skills for managing active calendars of appointments, managing cost center budget, meeting coordination and event management, composing, editing and preparing correspondence which will include confidential information, arranging complex and detailed travel plans, itineraries, agendas for both domestic and international travel. This person will serve as the primary gatekeeper and point of contact for inbound calls to the Executive team members. In addition, this person may be asked to help coordinate company- wide events and communications, and coordinate with third parties on such activities. The primary focus of this role will be to provide administrative support to the Executive Leadership Team and other Senior Management as needed.  

How you will make an impact: 

• Completes a broad variety of administrative tasks: managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; and coordinating/organizing both domestic and international travel. 
• Ensures a high standard of service and confidentiality to stakeholders, shareholders and corporate partners is maintained and enhanced. Provides a bridge for smooth communication. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.  
• Adapts and adjusts to a rapidly changing environment where priorities are shifting daily.  
• Attend staff and department meetings and assist in administrative management of the meetings; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required.  
• Ability to effectively represent the company in external settings (collaborators, partners, conferences).  
• Seeks out, builds, and maintains trusting and collaborative relationships and alliances with others inside and outside of the organization.  
• A wide degree of creativity and latitude is expected. Content expert in Administration. Defines what broadly needs to be accomplished or built-in order to meet the implicit and explicit needs of internal and external stakeholders. Successful leadership and management of strategic projects and administrative matters. Strong track record of demonstrated success  
• Demonstrates and inspires confidence and