Regional Purchasing Agent

Summary:

The Regional Purchasing Agent is responsible for the purchasing of all the Rogers Behavioral Health regional sites to include, but not be limited to, Appleton, Hinsdale, Madison, Miami, Minneapolis, Nashville, Philadelphia, San Diego, San Francisco East Bay, Skokie, St. Paul and Tampa. The Regional Purchasing Agent is also responsible for all the Oconomowoc off campus locations, i.e. Silver Lake, Corporate Services and Executive Drive.

Job Duties & Responsibilities:

The regional purchasing agent is responsible for:

• Procuring supplies, furniture, medical equipment, vehicle and other needs to open a new, regional location.
• Shipping and receiving to the regional locations.
• Travel to new regional locations and coordinate the deliveries and set up of all the new medical and office supplies. Work with the new staff to help the location open up seamlessly and on time.
• Supply distribution to the regional locations.
• Inventory control.
• Matching invoices and statements, and processing for payment.
• Making travel arrangements for staff and visitors, to include flight and hotel, for hospitals and regionals.
• Reconciling the MasterCard and Visa charge cards: Reconciling Home Depot, Menards, Kroger, Ace Hardware, Laurelberg’s Hardware, Sam’s Club, Costco and Amazon, to name a few. Will seek the proper signatures required on invoices, and match invoices to statements.

Handling the workload of the buyer and Hospital purchasing assistants in their

absence, upon request
 

Assist the Purchasing Director in containing costs

• Inventory patient care and office central supply areas to maintain par levels.
• Provide ordering, receiving and invoice processing.
• Assist with the distribution of supplies to each regional location.
• Maintain current inventory of all forms used.
• Coordinate form replacement with the Health Information department
• Remove deleted forms promptly

Maintain and monitor an inventory supply system to record all orders, charges and deliveries

• Communicate goals to fellow staff members.
• Demonstrate measurable goal achievement.
• Maintain department policies and procedures.
• Include requirements and guidelines from external agencies (Joint Commission and state).
• Educate new staff regarding regulations or requirements of those functions that relate to your area or department, as directed.
• Demonstrate acceptance and training of student interns in the department, as directed.

Demonstrate understanding of Joint Commission and other regulatory agency

compliance regulations

• Involve self in the learning and application of standards relevant to the Purchasing department.
• Participate in in-services/seminars and other meetings to increase involvement and awareness of regulations.
• Involve self in the education of other disciplines regarding the Purchasing department’s regulations.

Conduct self in a professional manner

• Demonstrate organizational skills that promote timely response to all inquiries and to task completion.
• Communicate with all individuals in a positive and professional manner.
• Attempt to resolve individual issues with peers in a positive, calm manner with a focus on solution.
• Communicate concerns and provide solutions for same.
• Attend outside seminars to promote professional growth.
• Demonstrate a positive and professional attitude toward parties outside the Hospital (patient families, visitors, vendors, etc.).
• Comply with the Hospital’s policies and procedures, including Human Resources, Infection Control and Employee Health policies and programs.
• Project a professional image by wearing appropriate, professional attire.

Additional Job Description:

Physical/Mental Demands:

• Ability to organize, plan and project department supply needs.
• Ability to effectively communicate information and ideas and follow directions.
• Possess integrity and initiative. Be flexible, efficient, dependable, courteous, and cooperative.
• Possess a positive attitude toward work and Rogers Behavioral Health. Be able to accept constructive feedback and demonstrate courteous, cooperative, and respectful behavior when interacting with patients, visitors, and Hospital employees.
• Position requires walking, sitting, and standing. Lifting is moderate; must be able to lift a minimum of fifty (50) pounds. Reaching, handling, grasping and manual dexterity are necessary to operate various office machines.
• Must be able to communicate through written, verbal, and auditory skills. Numerical ability is require