Executive Assistant (Washington, D.C. - Hybrid Work Structure)

The Role:

BCW is seeking to hire an Executive Assistant who will support two to three Senior Executives in managing their day-to-day activities and operations. Responsibilities will include executive scheduling of all meetings (client, internal, intra-agency and holding company), booking travel and preparing expenses for submission to finance. They will manage daily calendars and inboxes prioritizing and preparing weekly and daily overviews of all commitments and making adjustments as necessary to ensure the most efficient use of time.

 The ideal candidate will have experience working within a large organization for senior level executives and possess the professional traits of diplomacy, discretion and foresight in addition to deep project management skills, extreme attention to detail and demonstrated problem-solving success. The ability to remain calm under tight deadlines and multiple competing obligations is critical.

This is an opportunity to support BCW’s DC Senior Leadership and the Chief People Officer, getting a hands-on view of the inner workings of a Global Communications Agency that works with Fortune 100 clients.

What is the work?

• Daily monitoring of calendars and inboxes, prioritizing information for maximum efficiency
• Booking all US and International travel, creating detailed itinerary and daily agenda
• Support the drafting of memos, reports, decks and presentations
• Provide agendas and documents for meetings
• Work in lock-step with Senior Executives to create seamless support on a daily basis
• Anticipate conflicts and problem solve contingency plans in advance

Experience that contributes to your success:

• 2-4 years of experience supporting Senior Executives in an Administrative capacity
• Experience working in a large organization, across multiple geographies, time zones both domestic and international is highly desired
• High emotional IQ with the ability to develop strong relationships with Senior Executives
• Excellent project management skills and multi-tasking with strong attention to detail
• Superior oral and written communication skills
• Highly proficient in all MS Office applications
• Desire to work in a diverse and inclusive organization as an active participant in culture initiatives, training opportunities and employee resource groups

Perks of working at BCW:

• Paid time off for vacation, sick and personal days, as well as Summer Fridays and a Flexible Holiday Policy with 9 paid holidays annually. We also offer paid time off for voting, jury duty, bereavement and school leave. In addition, our offices are closed for Winter Break between Christmas Eve and New Year’s Day.
• 12 weeks paid Parental Leave
• Wellness benefits including healthcare, vision, dental and pet insurance
• 401K Savings and Investment Plans
• Commuter benefits using pre-tax dollars per month to pay for eligible commuting & parking expenses
• Career growth opportunities through continued education, training & development courses, and BCW’s Career Pathing program.
• Employee Resource Groups that provide our employees the platform to network, build key leadership skills, gain greater visibility and access to senior leadership, have an impact at BCW and the outside community and accelerate their careers.
• More information on benefits can be found here.

About BCW:

BCW is part of WPP’s global, multi-faceted, multi-talented creative engine, with access to countless opportunities to grow.

BCW’s commitment to moving people starts with our employees. You’ll find ways to ignite your growth while doing meaningful work for exceptional clients in an environment that prioritizes your success, compels collaboration and celebrates learning. We’re committed to moving our people forward in their careers and helping them grow as people and professionals.

We wholly believe that our diversity is our strength and feeds the creativity critical to success, so Inclusion, Diversity, Equity and Accountability (I.D.E.A.) are embedded into everything we do for our people, agency, clients and the communities we serve. We strongly encourage applications from talent across all dimensions of race/ethnicity and the LGBTQIA+ spectrum, differently abled and veteran communities.

For more information, visit https://www.bcw-global.com/

BCW is an Equal Opportunity Employer, EEO, AAE, MF/D