Assistant to the Deans - Office & Administrative Specialist Intermediate

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Assistant to the Deans - Office & Administrative Specialist Intermediate

Institution:

Anoka-Ramsey Community College

Classification Title:

Office & Admin Specialist Int

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

Coon Rapids

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

Job Description

The mission of the Academic and Student Affairs Department is to support students, mitigate barriers, and help them achieve success.  The Assistant to the Dean provides executive, administrative, and analytical support to the Academic and Student Affairs (ASA) deans in a wide variety of areas including: special projects, budgets, faculty appraisal, correspondence, maintenance of the deans’ calendars, and problem solving for day-to-day operations. This position will coordinate activities on the deans’ behalf, act as liaison to both internal and external stakeholders, independently identify issues or problems within the department and research issues, prioritize tasks, and work with a high degree of confidentiality.

This position will support deans at both campuses and the home campus will be the Rapids campus.  This position will currently be working a hybrid/remote schedule and is subject to change based on the needs of the college.

Salary Range: $20.45 -$27.12/hour

Minimum Qualifications

• Word processing skills for preparing correspondence, financial statements, reports, and other documents utilizing correct spelling, grammar and punction.

• Keyboarding skills to type a variety of documents accurately, sufficient to produce forms, memoranda and other materials in an efficient manner.

• Customer service skills to collaborate and communicate professionally, tactfully, and discreetly with faculty, staff, and administration regarding complex issues while making independent decisions regarding workload priorities. 

• Spreadsheet skills to develop and modify electronic spreadsheets and to compile, store and retrieve data to prepare a variety of reports using software such as Microsoft Excel.

Preferred Qualification 

• Self-motivating skills including ability to set priorities, anticipate needs, work under the pressure of deadlines with accuracy and a high attention to detail.

• Working knowledge of a variety of software programs.

• Ability to make recommendations for change and implement college policies and procedures as they affect ASA functions (academic and student affairs and customized training and continuing education).

• Ability to maintain student record systems for the purpose of completing special projects and to prepare reports of these studies.

• Problem solving skills to resolve issues independently, handle unusual situations and exercise good judgment.

• Experience working with confidential information and understand the importance of maintaining confidentiality of private information. 

• Demonstrated commitment and success working in a diverse, multi-cultural, and multiracial community.   

Other Requirements

This position is posted from April 14, 2025 – May 5, 2025. The posting will be removed from the website on May 6, 2025 at 12:01 am central time.  Please complete the online application form and upload the following documents by the deadline:

• Cover Letter

• Resume

Within your application material, please address how you meet all minimum qualifications and any preferred qualifications for this position. Incomplete applications may not be accepted.

It is our commitment to ensure the selection process for this position is accessible to all candidates.  Please contact the Anoka-Ramsey Human Resources Office, (763) 433-1160, to obtain these materials in an alternative media and/or to request a reasonable accommodation during the selection process. 

Work Shift (Hours / Days of work)

Monday- Friday (8:00 am- 4:30 pm)   

Telework (Yes/No)

Yes - hybrid

About

Anoka-Ramsey Community College (ARCC) is an open-door, comprehensive higher education institution committed to excellence in teaching and learning.  ARCC has campuses in both Cambridge and Coon Rapids, Minnesota.

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