AP/AR Accounting Specialist

Description

Who is Kee Safety?

Separating People from Hazards is our life’s work. Kee Safety, Inc. is the North American business operation of Kee Safety, Ltd. in the United Kingdom. We maintain a strong sales presence here in the USA with our manufacturing and warehouse center headquartered in Buffalo, New York.

Kee Safety is the leading global supplier of safety systems and solutions. When you join the Kee Safety Team, you are not only aligning yourself with the leading safety and fall prevention experts in North America but with people who are passionate about fall prevention, safety, and who care about their company and its customers.

What Can We Offer You?

We are most proud of our employees and our culture. We believe in our employees and understand that when they are engaged and they are happy - they will thrive and our business will grow.

Our corporate culture includes:

• A strong, collaborative work environment
• Training and development opportunities for personal and professional growth
• Life-long friendships
• Our Kee Giving Sponsorship Program: Kee Safety will donate to community initiatives that employees support outside of work

Kee Safety provides some of the best benefits around:

• 401k plan with excellent match and bonus contribution
• A comprehensive benefits program
• Paid holiday, vacation and sick time

The Accounting Specialist will interface with all work groups within the company as well as other sister companies. This role works with customers and vendors to resolve billing issues and expedite payment. They reports directly to the Controller and works with internal parties (Accounting, Sales, Customer Service) to investigate and correct invoice discrepancies for assigned Business Units.

What Will You Do For US

• Provide accounting and administrative support to the accounting department; as well as other internal and external customers
• Accounts receivable

1. Make collection calls to delinquent accounts on a regular basis
2. Send out month end customer statements where appropriate
3. Post customers check to their A/R account
4. Notify customer service/inside sales when checks are short paid with the appropriate paperwork so that customer service can resolve the issue/issues
5. Post intercompany wire transfers to the intercompany accounts
6. Identify billing point-of-contact, maintain account records, and build strong relationships
7. Receive and document all incoming mailed check payments
8. Closely monitor high-risk and high-value invoices for prompt payment
9. Use monthly AR report to track progress against company benchmarks
10. Research past due balances and investigate billing discrepancies
11. Work with internal parties to process credit and debits to clear customer accounts

• Accounts payable

1. Input AP invoices into computer system
2. Issue checks to pay vendors on a weekly basis
3. Post wire transfer to intercompany accounts
4. Audit all freight bills to verify that customer was charged correctly
5. Review all vendor invoices for billing errors
6. Seek approval from the appropriate personnel for all AP invoices
7. Processing of intercompany invoices

• Perform other tasks/duties as assigned by your supervisor

Requirements

What We are Looking For

• Associates Degree in Accounting, or 2-4 years of proven accounting or collections experience
• B2B and Manufacturing experience preferred
• Familiarity with ERP systems preferred
• Excellent knowledge of MS Office products, especially Excel
• Experience in a multi-site organization would be an advantage
• Excellent written and verbal communication skills
• Ability to proactively recognize problems and resolve
• Strong attention to detail and accuracy
• Ability to perform filing and record keeping tasks

Individual characteristics

This position requires a self-directed, forward thinking and energetic person who is results oriented and capable of professional and detailed follow through. Other qualitie