Post Award Grants and Contracts Finance (Finance and Accounting Analyst 2) - Temporary

Department Overview

The Basic Sciences is seeking a temporary Financial Analyst 2 to join the team for approximately 13 weeks.

This position supports the financial management and post-award administration of the Basic Science Departments with special attention to and with a primary responsibility of Chemical Physiology and Biochemistry (CPB) under the supervision of the Sr. Director, Budget and Finance. This position is responsible for managing post-award grant-related activities for assigned PI, assisting with the department operations finances, and addressing other financial responsibilities. This can include, but is not limited to, routine financial reporting and projections, expense approval, variance analysis and resolution, revenue and expense processing and tracking, effort certification & labor adjustments, expense review & approval, post-award support, and budget development. Position actively works with Financial Manager and other OHSU partners (OPAM, CFS, etc) to resolve questions, issues and/or errors, ensuring adherence to internal and external applicable policies. Additional responsibilities include participation in post-award team meetings, basic science team meetings, development of department policies/procedures, advising and training others on financial matters and special projects as requested by OHSU leadership and faculty.

General duties and responsibilities include: independently perform complex financial analysis and evaluation; analyze NIH and other grant budgets-to-actual variances; adhere to generally accepted accounting principles; run both ad-hoc and regularly scheduled data queries to analyze financial data of a complex nature; ensure compliance with federal and other grant-awarding organizations’ policies; assist external auditors with financial activity questions; develop policies and procedures; and perform process reviews to recommend improvements.

Function/Duties of Position

• Post-Award Grant Administration. Develop and maintain PI Grant reports for assigned faculty, including providing information for Other Support Pages. Administers reporting and other requirements with grant recipients, reviews plans/agreements, schedules, and budgets. Works with various sub-contract institutions on resolving budgeting and invoicing issues.  Processes grant budgets and salary/effort on grants as needed. Prepares regular grant spending forecasts. This requires adjustment of OHSU labor distribution as needed via Oracle Discoverer, grants accounting and Labor Distribution. 

  Duties include, but are not limited to:

  • Analyze all monthly grant income (including foundation funds) and expenses transactions for department.

  • Monitor personnel costs and all other grant spending to ensure adherence to proposed scientific aims and budgets.

  • Process adjustment forms and/or request/supervise processing, as needed.

  • Provide financial analysis, variance analysis, data queries, and reports for grants and subcontracts via Matrix.

  • Ensure compliance with federal and OHSU grant policies, researching faculty questions and providing training when needed.

  • Process grant extensions and carryforwards.

  • Provide monthly reports to PIs on their grant expenditures and forecasts of future spending, anticipating potential shortfalls and proactively work with faculty to mitigate such without compromising the accomplishment of specific aims.

  • Advise CRO, Department Administrator and Department Chair of faculty funding issues.

  • Work with OPAM to prepare set up of new projects, load/adjust budgets, assist in preparation of Final Financial Reports, and grant close-out.

• Assists with budget and fiscal management for department. Provides input and data for department budget development. Manages recruitment/start-up packages. Tracks commitments and available packages to help plan for faculty recruitments. Supports in preparing and expending capital budgets. Reviews and reconciles financial information for accuracy. Interacts with the Dean’s Office and CFS to ensure central accounting information matches department records. Provides financial advice for the health of the department and the assigned PIs.

• Manages financial data and reporting, utilizing electronic accounting systems and spreadsheets to produce financial statements and projections. Includes data entry, ledger reconciliation, variance reporting and investigating, maintenance of faculty funding profiles (current & pending funds), account & expense documentation, data management, development & implementation of accounting procedures, anticipation & preparation of appropriate post award paperwork (cost transfers, JEs, sub award request forms, prior approval forms, accelerated spendin