Director of Administration #00021

Title: Director of Administration #00021

State Role Title: Gen Admin Manager II

Hiring Range: up to $120,000

Pay Band: 6

Agency: Department of Elections

Location: Washington Building

Agency Website: www.elections.virginia.gov

Recruitment Type: General Public - G

Job Duties

About the Agency
The Department of Elections promotes and supports accurate, fair, open and secure elections for the citizens of the Commonwealth. ELECT ensures the proper administration of election laws, campaign finance disclosure compliance, and voter registration processes in the state by promulgating rules, regulations, issuing instructions, and providing
information to local Electoral Boards and general registrars.

The Department of Elections envisions a highly modern, efficient and professional electoral process that is trustworthy and accountable at all levels and engages Virginia’s diverse citizenry in the most fundamental right in a democratic society: the right to vote.

About the Position
The Director of Administration serves as a senior manager responsible for leading the administrative operation that supports ELECT's mission. They provide oversight of support services (client services, facilities management, and workplace safety), procurement, and human resources. The position ensures administrative systems and policies are aligned with agency priorities and performance outcomes. Ensures that a;; human resources, procurement and administrative responsibilities of the agency are within established guidelines, and compliance with all applicable policies, procedures and guidelines.

Minimum Qualifications

• Advanced knowledge of employee relations principles, practices, and applicable laws to resolve workplace issues.
• Skill in conducting and reviewing investigations, managing escalated cases, and preparing clear, comprehensive reports for leadership.
• Demonstrated capability to administer grievance and dispute resolution processes and negotiate effective outcomes.
• Proficiency in interpreting and advising on HR policies and procedures.
• Competence in analyzing workforce data to identify trends, assess risks, and recommend program improvements.
• Proven leadership in supervising and developing staff, delegating work, and leading high-performing teams under deadlines.
• Proven leadership in fostering collaboration across organizational levels.
• Excellent oral and written communication, problem solving, and critical thinking skills, with excellent attention to details.
• Commitment to confidentiality and safeguarding sensitive employee information.
• Technical proficiency with HRIS systems and Microsoft Office applications
• Working knowledge of federal and state government procurement policies for the purchase of Non-IT and IT goods and services. Ability to interpret and apply state procurement regulations, policies, and procedures.
• Considerable experience with public procurement, including applying the Virginia Public Procurement Act (VPPA) and Agency Procurement and Surplus Property Manual (APSPM) to ensure compliance.
• Knowledge of leave reporting, with familiarity in equitable hiring and pay practices within state government frameworks.
• Ability to develop strategies that enhance customer service, program efficiency, and organizational effectiveness.

Additional Considerations

• Advanced knowledge of state government HR systems (Cardinal/PageUp)
• Virginia Contract Officer (VCO) certification

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number on the fax cover sheet. AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please cal