IT Project Manager - Part Time

The IT Project Manager provides Project Management responsibilities for the Project Management Office, a department within the Division of Information Technology. This position is responsible for planning, executing, and finalizing IT projects according to strict timelines and budgets, and supports Project Managers with existing projects. This includes coordination of resources, team members, and consultants in order to deliver projects according to plan while effectively communicating to stakeholders throughout the project lifecycle.

Requisition ID: 73
Employee Group: Contingency
Schedule: 28 Hours per week
Compensation: $28.00/hr
Reports to: Director of IT Project Management, Procurement, Licensing
Posting Opens: 2/13/2025
Posting Closes: Open until filled

ESSENTIAL FUNCTIONS

• Define project scope, goals and deliverables that support business goals in collaboration with senior management and stakeholders.
• Develop and deliver project proposals, requirements documentation, and presentations.
• Direct and manage project development from beginning to end.
• Manage and monitor project budget.
• Set and continually manage project expectations with team members and other stakeholders.
• Plan, schedule and track project timelines, milestones and deliverables using appropriate tools.
• Effectively communicate project expectations to team members and stakeholders in a timely and clear fashion.
• Provide regular status reports to stakeholders, utilize team members to determine reporting frequency, content, results analysis, and troubleshoot problem areas.
• Work with vendors to ensure contractual expectations are satisfactorily completed.
• Identify and resolve issues and conflicts within the project team.
• Proactively manage changes in scope, identify potential crises, minimize scope change and devise contingency plans.
• Effectively collaborate with operational managers to ensure milestones and project expectations are met.
• Conduct project post mortems and create a recommendations report in order to identify successful and unsuccessful project elements.
• Supports IT Project Managers with existing projects.
• Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.

JOB SPECIFICATIONS

Qualifications

• Associate’s degree preferred
• Certification(s) in Project Management strongly recommended

Work Experience

• 3-5 years’ experience in IT project management work.
• Experience with system migration projects.
• Technically competent with various software programs.

Skills

• Risk Management: IT projects often come with risks related to technology, security, compliance, and budget restrictions. The ability to identify, assess and mitigates these risks is vital for successful project and asset management.
• Communication: Effective communication is key to building relationships with the project manager’s team members, stakeholders, and vendors. The project manager must be able to convey technical information in a clear and understandable way to users with varying levels of technical knowledge.
• Leadership: Effective leadership is crucial in this position for motivating and guiding project teams. The IT project manager should be able to inspire and empower their teams to achieve project objectives. The project manager should also be able to instill trust and an open line of dialogue with members of their team.
• Time Management: Given the multiple tasks and responsibilities involved in managing IT projects and assets, most often simultaneously, strong time management skills are vital to prioritize work effectively and meet deadlines.
• Conflict Resolution: Conflicts can arise in any project and by any team member. The ability to mediate and resolve conflicts in a constructive manner is important for maintaining a positive working environment and continued project progress.
• Adaptability: The landscape of IT is constantly changing and the project manager must be able to adapt to changing circumstances quickly.
• Problem Solving: The ability to