University of Colorado Anschutz Medical Campus

Department: School of Medicine Office of the Dean, Office of Advanced Recruitment (SOAR)

Job Title: Advanced Recruitment (SOAR) Operations Team Lead

Position #: 00722858 – Requisition #:38933

Job Summary:

The Operations Team Lead for the School of Medicine (SOM) Office of Advanced Recruitment (SOAR) provides an extensive array of professional support, high-value recruit project management, and other administrative and operational support to the SOAR Co-Directors and the SOM Chief of Staff. This role reports directly to the SOAR Co-Directors and utilizes exceptional levels of professionalism, customer service, and confidentiality to oversee and support a variety of tasks and initiatives, including leading or supporting executive-level leadership recruitments, event planning, special functions, and administrative activities on behalf of the SOM. The Operations Team Lead is responsible for operations and special projects as assigned by the Dean, the Chief of Staff, and SOAR.

Operations (80%)

• Organize and oversee detailed, focused logistics (i.e., communications, agendas, events, travel, dining, accommodations, and all detailed logistics related to the recruitment experience) for high-value and executive SOM recruits.

• Oversee and provide informal leadership to the team members, including managing day-to-day priorities, evaluating and redistributing workloads on a temporary basis, and mentoring staff.

• Provide feedback to leadership on candidate experiences and team performance, identify training and development needs, and lead team support activities, including SOAR planning and administrative office functions.

• Lead and oversee executive-level recruitments and processes. Ensures that recruitments are facilitated with the highest standards of professionalism and in accordance with the Dean’s direction for senior leadership or high-value positions, including Department Chairs, Senior Associate Deans, Associate Deans, and others as identified by and in support of the Dean.

• Maintain list and biographies/descriptions of faculty, programs, and centers within the School of Medicine for use in recruiting materials.

• Administrative oversight of staff and process for SOAR Committee meetings, including agenda preparation and validation of minutes with Chief of Staff review and oversight. Provide high-level professional support and attend meetings as necessary.

• Ensure appropriate storage and retrievability of official SOAR and SOM documents and/or artifacts.

• Assist with the SOM Dean’s office events along with the administration team for the Dean, i.e., holiday appreciation lunch, retirements, welcomes, and other official functions.

• Oversee, coordinate, and facilitate the creation of slides and other presentation materials on behalf of SOAR, the Dean, or Chief of Staff for a variety of presentations.

• Participate in events for the Dean. Follow up on events and activities.

• Develops, communicates, and disseminates a variety of reports.

• Research and complete ad hoc projects and special analyses at the request of the Dean, Chief of Staff, or SOAR leaders.

Financial Management (10%)

• Management and oversight of SOAR p