Senior Executive Assistant Opportunities

About Us 

SharkNinja is a global product design and technology company, with a diversified portfolio of 5-star rated lifestyle solutions that positively impact people’s lives in homes around the world. Powered by two trusted, global brands, Shark and Ninja, the company has a proven track record of bringing disruptive innovation to market, and developing one consumer product after another has allowed SharkNinja to enter multiple product categories, driving significant growth and market share gains. Headquartered in Needham, Massachusetts with more than 3,300+ associates, the company’s products are sold at key retailers, online and offline, and through distributors around the world.  

This evergreen job post is for upcoming Senior Executive Assistant roles at SharkNinja. We're continuously seeking exceptional candidates who aspire to make a positive impact on people's lives. Your application will be thoroughly reviewed for potential future opportunities within our team. We encourage you to explore all relevant current openings and apply accordingly.

Overview:

Behind every SharkNinja Executive is an exceptional Senior Executive Assistant. We are the gatekeepers and problem solvers, and our responsibilities go way beyond basic administrative work. We not only support multiple C-level Executives but also their leadership teams and the associates in each of those organizations. Our in-demand skills of managing the inner office range anywhere from anticipating the needs of our teams, filtering distractions to keep our Executives focused, to quickly switching gears to schedule a high priority meeting. We proudly serve as an extension of our Executive(s) and everything we do is to make them successful.

Key Responsibilities:

• Be a trusted Senior Executive Assistant and administrative business partner to a C-level Executive.
• Focus on results and achieving optimal levels of accomplishment by doing the following:
• Comprehend and assist in the execution of the company mission, product and department strategy and roadmap.
• Manage multiple, complex, and hectic day to day calendars with competing priorities ensuring the Executives time and focus is on critical product and strategic matters. Remaining flexible as urgent scheduling requests for the business occur almost daily.
• Heavy conference room reservations management and clearing conflicts to accommodate priority meetings, set up and tear down. 
• Display strong meeting management skill, practice meticulous detail and be able to meet rigid specifications when scheduling. Examples range from global town halls in varying time zones, department team meetings of all sizes, annual summer off-sites and events, client and vendor meetings, internal program meetings. Arrange catering with attention to dietary needs.
• Collaborate with attendees, assigned speakers, collect, and collate presentations and format them into a SharkNinja approved template. Attend meetings, record action items, track the deliverables with key stakeholders and follow up to ensure execution. Arrange for translation services as needed.
• Be a culture champion, create and execute culture change programs and initiatives within the organization. I.e.: communication efforts, receiving and actioning feedback, soliciting other culture champions, implementing, and executing a recognition program tied into the 5 Success Drivers.
• Create MEI efficiencies and establish clear processes, such as a centralized calendar for the P&C cycles and programs. Product Sample Order Process, expense management process, travel visas process, contract approval workflow, purchase order creation, invoice payment management, contractor and vendor set-up, new hire assimilation, office entry process etc.
• Working knowledge of the product offerings and the life cycle in order to support competing priorities.
• Act as main point of contact responding to daily requests to action for associates.
• Collaborate closely with the Executive Assistant team to synchronize and schedule Executive-level priority meetings, product Executive debriefs and reviews, team, and cross-functional project meetings. Maintain and re-balance cadence of all meetings.
• Provide ancillary support to the Executive Assistant team and other corporate functions in the office, as necessary.
• Collaborate with associates, project managers, cross-functional leaders, and others on a daily basis to resolve or re-direct issues. 
• Provide professional representation for the office, exercising judgment and discretion with regard to confidential issues and materials when responding to electronic, and in-person inqu