OFFICE MANAGER (General Services Specialist) - 76001276

Requisition No: 842955 

Agency: Highway Safety and Motor Vehicle

Working Title: OFFICE MANAGER (General Services Specialist) - 76001276

 Pay Plan: Career Service

Position Number: 76001276 

Salary:  $50,000.04 Annually 

Posting Closing Date: 12/24/2024 

Total Compensation Estimator Tool

Florida Highway Patrol

Patrol Operations, Southern Region

Troop D

Orlando Headquaters 

 

Career Service (CS) Opportunity

 

Internal Opportunity - FLHSMV Employees Only

 

To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history.  Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position. 

 

Contact Person: Major Mark Castleberry, (407) 249-7170

 

The Organization

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.

 

Our Benefits include

• Annual and Sick Leave Package
• Nine Paid Holidays
• State Health and Life Insurance
• Educational Benefits
• Contributory Retirement Plan

 

To learn more about FLHSMV and why it’s a great place to work, visit our website at: flhsmv.gov/careers. 

 

Position Duties and Responsibilities

Strong business and program operations are essential for the Florida Highway Patrol (FHP) to protect and serve Florida's residents and visitors. As a General Services Specialist (Office Manager), you will help FHP by managing purchasing, fiscal monitoring, and inventory activities for an entire Bureau. These responsibilities include reviewing, tracking, and monitoring troop expenditures, budget, and contract deliverables; creating and/or monitoring requisitions and purchase orders/invoices for goods, services, and supplies; conducting inventory reviews and maintaining inventory information for accountability and compliance purposes; and preparing various routine and special fiscal and property-related reports such as troop expenditures, troop procurement needs, annual inventory, and property destruction. Additionally, this position involves providing high-level support by maintaining office operations in secretarial duties, records, administrative tasks, and assisting the Bureau Commander. This includes compiling and disseminating routine and special reports, initiating special projects, processing correspondence requiring special knowledge of FHP operations, providing support services to the Bureau's Command Staff, attending trainings, reviewing and maintaining current literature, and understanding policies and procedures affecting the FHP. To perform this job successfully, an individual must be comfortable working with numbers and managing large amounts of data, pay careful attention to detail to ensure accuracy, coordinate with multiple offices/geographic areas, and work effectively in an independent environment with minimal direction.

 

Knowledge, Skills, and Abilities

• Strong inventory/information management, filing, and organization skills.
• Knowledge of purchasing/contract management principles and practices.
• Ability to collect, evaluate, summarize and report information to help ensure efficient and effective troop operations.
• Ability to understand, interpret, and apply laws, rules, regulations, policies and procedures for operational and regulatory compliance purposes.
• Skill in communicating effectively, verbally and in writing.
• Skill in providing customer service to internal and external stakeholders in a tactful, courteous and non-judg