Grants & Contracts Administrator (Limited Term)

If you think you have what it takes but don't necessarily meet every single point listed below, please apply - you could be exactly who we are looking for! 

Panorama is a platform for social change dedicated to solving the world’s most intractable problems. Our goal is to maximize social impact by partnering with visionary leaders, social entrepreneurs, nonprofit organizations, and the private sector to codevelop solutions with audacious thinking, radical collaboration, and bold action.  Panorama’s value proposition is helping partners to operate in smarter, more impactful, and more efficient ways.  

The Panorama Group is a community of organizations that includes:   

• Panorama Global, a social impact nonprofit that empowers changemakers through radical collaboration, 

• Panorama Strategy, a social purpose consultancy that accelerates progress for clients through audacious thinking, and  

• Panorama Action, which mobilizes voices and resources through bold action.   

Position Summary 

Our dynamic organization seeks a Grants and Contracts Administrator to manage the day-to-day needs and activities of Panorama’s contracts and grants portfolio. This position is a part of the Finance & Operations team, which is comprised of 16 team members across four specialized functions: Grants, Contracts & Compliance (GCC), Business Systems and Operations, Finance, and Financial Planning & Analysis. 

Reporting to the Senior Manager, Grants & Contracts, the successful candidate will demonstrate a high-level understanding of grants and contracts management and grantmaking, with an ability to handle shifting priorities and multiple projects, an extraordinary attention to detail, a love of operational excellence, and be skilled in developing strong, trusting relationships with a range of internal and external partners. 

This position is an exempt, limited-term role with an anticipated end date of February 28, 2025, with potential to continue beyond this date pending confirmation of future funding.  

This position reports to the Senior Manager, Grants & Contracts and is available on a fully remote basis within the United States. 

Essential Duties & Responsibilities 

The Grants and Contracts Administrator will oversee a portfolio of Panorama’s sponsored projects and programs, performing the following essential duties and responsibilities:  

Grants Administration: 

• Lead the review, negotiation, and execution of complex grant agreements; coordinate with program teams, sponsored project leads, and partners as needed. 
• Coordinate with colleagues across teams to identify and manage restricted grants requiring detailed expenditure tracking and financial reporting. 
• Provide expert subject matter support and review of complex funding proposals; serve as compliance reviewer for reports for both incoming and outgoing grants. 

Grantmaking: 

• Conduct comprehensive organizational due diligence for Panorama Global grantmaking activities within the assigned portfolio. 
• Develop and draft outgoing grant documentation (including agreements, amendments, and terminations); ensure accurate and timely forwarding to the Coordinator, Grants and Contracts for DocuSign uploads. 

Contracts Administration: 

• Lead the drafting, review, negotiation, and execution of complex contract documentation, including but not limited to fiscal sponsorship agreements, service agreements, MOUs, licensing agreements, amendments, renewals, close-outs, and terminations. 
• Conduct detailed redline reviews of revised agreements, venue agreements, NDAs, and similar documents; lead negotiation discussions to resolve issues. 
• Independently negotiate contract terms & conditions with minimal supervision, working closely with the Senior Manager, Grants & Contracts for escalations and more complex negotiations, especially those involving increased organizational risk. 
• Conduct Worker Classification review and approval for incoming contract requests, coordinating with the Senior Manager, Grants & Contracts for escalations or more complex cases and negotiations. 

Grants and Contracts Operations: 

• Facilitate and streamline internal review and approval processes for new agreements, expense