ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRATIVE ASSISTANT I

Job Location:

Address:  

Correctional Officer Training Academy (COTA)
5601 W. Trails End Rd.
Tucson, Arizona 85745

https://corrections.az.gov

Posting Details:

Salary: $37,200.00 

Grade: 13

Closing Date: 10/10/2025

Job Summary:

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a positive Administrative Assistant I with a can-do attitude, This opportunity is for you!

This position performs clerical duties and entry level general administrative duties as directed by a Supervisor to include but not limited to handling confidential and sensitive personnel information for the Correctional Officer Training Academy (COTA).

Apply now, and join the world of the Department of Corrections!

Job Duties:

- Serves as the primary timekeeper for COTA staff and cadets
- Trains new staff and Cadets on time card submissions
- Responds to staff leave inquiries, time reports and other general inquiries
- Coordinates logistics and production of materials for bi-weekly graduation ceremonies including program booklets, certificates, scripts, and statistics
- Provides support for COTA Advisors and staff as needed and assists with special projects as assigned by Supervisor and/or COTA Commander
- Creates and maintains administrative and confidential job-related files
- Tracks and makes follow-up decisions on assignment time deadlines
- Gathers, summarizes, and prepares data for report preparation, database management, and other reports as needed
- Maintains office supplies, forms, and mail processing inventory
- Assists the Records Liaison with records retention identification of files and boxes, labeling, completion of file retention, and disposition
- Screens correspondence, distributes mail, and coordinates courier services
- Screens incoming calls and visitor inquiries
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Basic administrative practices
- General office practices and procedures
- Business English, spelling, and grammar usage
- Filing and record-keeping systems
- Proper telephone etiquette dealing with staff and public
- Personal computers, Google Workspace word processing, spreadsheet, and presentation software
- Principles and practices of office management
- Mathematics
- Use of office equipment

Skill in:
- Written and verbal communication
- Writing correspondence and proofreading
- Customer service
- Data entry
- Report preparation
- Organizational and time management

Ability to:
- Maintain confidentiality
- Research, collect, and organize data
- Prioritize tasks and workload
- Follow-up on assignments and monitor deadlines
- Work independently
- Meet deadlines
- Establish and maintain interpersonal working relationships with employees, inmates, and the public
- Learn and adhere to ADCRR policies and procedures
- Drive a State vehicle

Selective Preference(s):

- Prefer working knowledge of computer programs, including Google Workspace and Micro Soft office products Word, Excel, and Outlook
- High School Diploma or General Equivalency Diploma (GED)

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use o