Senior Subaward Manager, Office of Sponsored Projects

Job Posting Title:

Senior Subaward Manager, Office of Sponsored Projects

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Hiring Department:

Office of Sponsored Projects

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

UT Austin offers a competitive benefits package that includes:  

• 100% employer-paid basic medical coverage  

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

Support the research community at the University of Texas at Austin in the capacity of Senior Subaward Manager. Responsible for the management of subaward negotiations, subaward compliance, and the oversight of daily operations of the subaward team.

Responsibilities

• SUBAWARD TEAM SUPERVISION: Manages and provides direct supervision of the subaward negotiators, administrative, and compliance staff responsible for the review, development, negotiation and compliance of subawards. Works closely with subaward compliance staff to ensure the University and the OSP are compliant. Communicate with the principal investigator, departmental staff, and/or subrecipient to resolve any contractual issues. 

• SUBAWARD AGREEMENTS MANAGEMENT: Manages the subaward team’s workload and efficiency and shift assignments based on the volume of outgoing subawards. Regularly monitors and provides recommendations to the Associate Director of Contracting for the revision of constituency lists and agreement assignments as needed to balance the workload. Contributes to the development and implementation of policies and procedures for subrecipients and makes recommendations for policy and process changes to the Associate Director of Contracting. Develops new processes to meet audit requirements. 

• SUBAWARD NEGOTIATION AND COMPLIANCE: Drafts, reviews, and negotiates new subaward agreements and amendments for compliance with University policies, federal and state law and regulations. Coordinates subaward negotiation calls and meetings regarding contractual language with subrecipients, including but not limited to, legal and technical representatives and University researchers. Coordinates with appropriate University offices in the review and handling of various contractual issues if required (e.g. Discovery to Impact, Risk Management Office, Office of Legal Affairs). 

• SUBAWARD TEAM TRAINING: Hires and provides expert training of subaward agreement negotiators. Provides on-going coaching and mentoring to subaward team members to ensure individuals and the team are successful. Establishes meetings with subaward negotiators, subaward administrative staff and subaward compliance staff to monitor workflow and discuss process, negotiation and compliance issues. 

• SUBAWARD PROCESS OVERSIGHT: Manages the outgoing subcontract process including the review, coordination and preparation of documentation (including but not limited to, evaluation of financial stability, internal controls and performance history of subrecipients) related to outgoing subawards. Ensures the terms and conditions of subawards are properly reflected as flow-down terms and conditions to subrecipients. 

• SUBAWARD ADVICE: Provides input in the interpretation of federal, state or other contracts, grants and funding regulations, University/University System policies and procedures and OSP policies. 

• OTHER: Special projects assigned by Associate Director of Contracting.

Required Qualifications

• Bachelor's or master's degree. 

• Six (6) years of experience in contract management, preparation, processing, and negotiation of