ESU Administrative Assistant - 19353

Requisition Number: 19353 

Required Travel: 0 - 10%

Employment Type: Full Time/Hourly/Non-Exempt

Security Clearance: None  

Level of Experience: Mid 

 

Meet HII’s Mission Technologies Division
Our team of more than 7,000 professionals worldwide delivers all-domain expertise and advanced technologies in service of mission partners across the globe. Mission Technologies is leading the next evolution of national defense – the data evolution - by accelerating a breadth of national security solutions for government and commercial customers. Our capabilities range from C5ISR, AI and Big Data, cyber operations and synthetic training environments to fleet sustainment, environmental remediation and the largest family of unmanned underwater vehicles in every class. Find the role that’s right for you. Apply today. We look forward to meeting you.

 

To learn more about Mission Technologies, click here for a short video: https://vimeo.com/732533072

 

Summary

This Administrative Assistant supports the Elevator Support Unit Department Head in Virginia Beach, VA. 

What You Will Do

• Gathers, collects, records, tracks and verifies data and information from multiple sources.
• Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations.
• May design processes to enhance work flow. Provides data and information to others on functional unit processes and procedures.
• Manage training schedule for ESU personnel and uniform program for trades personnel. 
• Manage TAP budget, submissions, and spreadsheets for management. 
• Collaborate with project control to prepare deliverables. 
• Assist ESU personnel with travel set-up. 
• Prepare agendas for staff meetings. 

What You Must Have

• High School Diploma or equivalent and 4 years additional education and/or related experience.
• Must be a U.S. Citizen.
• Must have experience expediting purchasing requests, reviewing & making revisions to documentation and creating/updating inventory spreadsheets.
• Must be proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Must have excellent communication skills, both written and verbal, with the ability to use them in informing, presenting, negotiating and problem solving with a wide range of people.
• Experience supporting office administrative duties to include maintaining files.
• Experience coordinating schedules and meetings. 
• Must have knowledge of invoicing, accounts payable, and receivables.
• Must have prior experience working on multiple projects and setting priorities. 
• Must be a dynamic, self-starter with strong attention to detail and the ability to function independently, meet deadlines and achieve commitments.
• Must have demonstrated experience in collaborating with multi-disciplinary teams.
• Knowledge of corporate budgeting.
• Experienced working with marketing communications standards.

Preferred Requirements

• Experience working with internal stakeholders and liaise with various experts regarding instruction and scheduling.
• Prior experience in program management support role and/or purchasing, subcontracting or logistics field a plus.
• Inventory experience a plus.
• Experience shipping/receiving/processing packages a plus.

Physical Requirements

Minimal mobility, dexterity, or coordination required to operate common business machines. Maximum lifting required is approximately 40 pounds from floor to three feet in height.

HII is more than a job - it’s an opportunity to build a new future. We offer competitive benefits such as best-in-class medical, dental and vision plan choices; wellness resources; employee assistance programs; Savings Plan Options (401(k)); financial planning tools, life insurance; employee discounts; paid holidays and paid time off; tuition reimbursement; as well as early childhood and post-secondary education scholarships.

 

Why HII
We build the world’s most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. Our diverse workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.

 

Recognized as one of America’s top large company employers, we are a values and ethics driven organization that puts people’s safety and well-being first. Regardless of your role or where you serve, at HII, you’ll find a supportive and wel