Manager, Event Bid Procurement – FIFA World Cup 26™

Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

 The Role and What You’ll Do:

• Assist with preparation of Scope of Work (SOW) documents for various disciplines for Request for Bid (RFP) process

• Ensure all points of Procurement Process are rigorously followed

• Seek quotes and RFPs for event production goods and services via the approved Procurement Process for FWC26

• Become proficient in Smartsheet processes including bidding database, tracking milestones and deliverables, and timelines

• Become proficient in all areas of vendor documentation development – bidding, contracting, service and master agreements

• Review RFP responses for budget, service and viability to make recommendations to OL Finance Team and FIFA, in accordance with approved Delivery Budget Line Items

• Receive, Track and Review Vendor Certificates of Insurance (COI’s) for compliance to be reviewed as needed by OL Legal Team

• Issue Vendor Service Agreements, Letters of Authorization

• Work with Business Ops team to ensure all awarded business is within budget and included in detail on Master Finance Trackers

• Support services and vendors for the FWC26 OL Delivery Team, including but not limited to; Waste Management, Power, Internet & Technology, Audio / Visual, Food & Beverage, Public transport operators, Signage, Security & First Aid contractors, Grounds Maintenance contractors, and Service with equipment suppliers. 

• Maintain terms of vendor agreements, with special attention to Change Order policy, providing a checks and balance system from bidding to delivery to post-assessment

•  Ensureall applicable FWC26 KPI’s are understood by all applicable vendors, including any monetary penalties

• Line management of junior team members as team grows 

• Work with OL Delivery Infrastructure & Overlay teams on vendor relation management and development

• Actively participate in project meetings with key staff and vendors 

You Have These: 

• Bachelor's degree in business administration, event management, hospitality, or a related field

• Experience with multi-discipline procurement and bidding, focused in the event production, construction or related field

• Highly organized and process-oriented

• Ability to multi-task and remain calm in high-pressure situations

• Strong communication and interpersonal skills

• Good timekeeping and work ethic that is characterized by commitment, motivation, and energy

We’d Love If You Also Have These: 

• Prior experience with events (in particular, large-scale events) a plus

• Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary 

Travel:

• A willingness to travel frequently (up to 50%) and work flexible hours 

 How we work: 

Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the off