T&E Senior Associate

Overview

• This position will be working for Global Travel and Entertainment within Financial Shared Services team. This position includes, but is not limited to the following responsibilities: 

MAIN RESPONSIBILITIES

TRAVEL AND EXPENSE

• Card Program Administrator: Be responsible for card issuance process from application to distribution and cancellation. Cooperate with the Company’s card provider(s). Serve as T&E “help desk” answering cardholder questions related to cards and Concur process in a timely manner; Address delinquencies issues and work with card holder and card provider(s) on the resolution. Suggest improvements in the Company issued card policies.
• Training and Communication: Train and educate user communities on T&E process. Prepare and publish user tips, aids, and other methods of communicating expectations and requirements to the cardholders’ benefit.
• Employee expense reports: Audit thoroughly expense reports for policy compliance and timely fraud detection in Appzen (Concur Detect); Post expense reports to ensure timely payments; T&E issue resolution, research outstanding balance / payments.
• Prepare monthly Reporting (including Concur reporting)
• Periodic review process (i.e., monthly, or quarterly) of T&E transactions and reports
• Ensure compliance with any regulatory requirements for local and international markets and follow up SOX controls for the position.
• Manage applicable technology systems and follow procedures for, performing month end activities to include GL and Sub-Ledger reconciliation for Accounts Payable, as well as processing of cash disbursements / permanent advances.

EXPERIENCE, SKILLS, KNOWLEDGE

Education/Experience

• College student or graduated in Finance / Accounting or equivalent in working experience preferred.
• Minimum 1 year of experience working within SSC/BPO in T&E roles is required.

Skills/Abilities

• Fluent in English and Portuguese required.
• Strong computer skills. i.e., MS Office, SAP (or similar ERP)
• Experience in T&E reimbursement tools and corporate card’s administration is a must (Concur and AMEX preferable). Only candidates with proven experience will be taken into consideration.
• Strong organizational and time management skills
• Detail-oriented, analysis, and multi-tasking skills
• Good interpersonal skills to interact with their team, business partners / stakeholders

We Offer:

• Competitive salary and benefits package (private healthcare and insurance, Meal allowance, Parking, corporate event for employees)
• Asociación Solidarista
• Professional and supportive working environment
• Co-funding of professional qualifications and program Tuition reimbursement
• Possibility to work remotely from home on selected days
• Modern office space with Doctor's office
• Exposure to a dynamically growing leader of the global animal health-care segment

Full time