Personal Assistant (ZR_21649_JOB)

This is a remote position.

Schedule:

• Part-time (4 hours daily, 9am-1pm EST) with potential to expand to full-time
  

Client Timezone: EST

Client Overview

Join a dynamic organization at the intersection of international trade, spirits manufacturing, and high-level networking. This established entity promotes cross-border business relationships with a special focus on Filipino-American commerce through a network of over 45 chambers across the globe. Additionally, the organization is expanding into the premium spirits market with an innovative approach to traditional beverages, aiming to create a category-defining brand that elevates cultural heritage to luxury status. With connections to diplomatic missions, government entities, and high-net-worth individuals, this organization offers unparalleled exposure to global business development and multicultural relationship building.

Job Description

We are seeking a highly organized and professional Personal Virtual Assistant to provide crucial support to a senior executive managing multiple high-profile ventures. This role offers a unique opportunity to gain exposure to international business development, premium spirits manufacturing, and high-level networking while developing your skills in a dynamic, fast-paced environment. You’ll be the executive’s right hand, ensuring seamless operations across various projects including international conferences, investor relations, and brand development initiatives. The ideal candidate will thrive in a role requiring exceptional communication skills, as you’ll be representing the executive to high-profile contacts including business leaders, investors, and diplomatic connections. This position begins as part-time with strong potential to grow into a full-time role as our ventures expand.

Responsibilities

• Expertly manage a complex executive calendar, coordinating meetings with high-profile contacts and ensuring efficient time management
  
• Serve as the professional point of contact for communication with business leaders, investors, and diplomatic connections
  
• Maintain comprehensive task lists and ensure all deadlines are met across multiple business ventures
  
• Draft and proofread professional correspondence that appropriately represents the executive to high-level contacts
  
• Assist with basic social media content posting and management
  
• Help coordinate logistics for international business conferences and networking events
  
• Adapt quickly to changing priorities and demonstrate initiative in anticipating needs
  
• Provide administrative support for upcoming product launches and business development initiatives
  

Requirements

• 4-5 years of experience in executive assistance or similar roles demonstrating exceptional organizational abilities
  
• Outstanding written and verbal English communication skills with a professional, polished demeanor
  
• Proven ability to interact confidently and appropriately with high-net-worth individuals and business leaders
  
• Self-starter mentality with the ability to work independently and proactively without constant supervision
  
• Excellent time management skills and ability to prioritize effectively across multiple projects
  
• Comfort with basic social media platforms and standard office software
  

• Permanent work-from-home
  
• Immediate hiring
  
• Steady freelance job