Intermediate Administrator, Finance (Travel and Expenses)

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Job Type:

Employee

Duration in Months (for fixed-term jobs):

13

Job Family:

Finance (JF)

# of Open Positions:

1

Faculty/Service - Department:

Travel and Expenses

Campus:

Tabaret Hall

Union Affiliation:

SSUO

Date Posted:

July 25, 2024

Closing Date:

August 05, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

SSUO Grade 07

Salary Range:

$56,626.00 - $71,528.00

*This position may be eligible for a telework arrangement.

Position purpose:

Reporting to the Associate-Supervisor, Travel and Expenses , responsible for administering one or more Travel and Expenses programs and ensures effective administration of the relevant systems used by eligible client groups in order to favor high user satisfaction.
Acts as a resource person to the university community to provide guidance on compliance, eligibility issues, guidelines, and ensure assistance with the relevant systems/tools.

In this role, your responsibilities will include:

• Administers Travel and Expenses programs including, but not limited to, the Professional Expenses Reimbursement (PER), the Tuition Fee Financial Support program, the Travel and Business Expenses Reimbursements program and acts as backup for the other programs.
• Reviews and approves all claims to ensure eligibility and compliance of expenditures with various university and granting agency policies, collective agreements and procedures before approving for payment.
• Performs financial activities such as data entry, advances, bookkeeping, record keeping, verification and reconciliation to support ongoing financial operations and expense reporting.
• Acts as an expert to analyze business processes by developing standard procedures and identifying maintenance updates to relevant system structures and configuration requirements.
• Acts as a resource person to the university community regarding compliance and eligibility issues, and provides guidance on corrective action in order to ensure the practical application of written policies and procedures. 

What you will bring:

• Knowledge of administration and accounting principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
• Knowledge of funding agency guidelines related to eligibility of expenses would constitute an asset
• Minimum 2 years of demonstrated experience in a similar role
• Experience in reconciliation of financial accounts
• Ability to apply and explain policies and procedures, legislative guidelines (e.g. CRA), insurance contracts and collective agreement.
• Knowledge of, and agility with computer configuration related to user accounts within integrated data systems and data verification processes and programs.  Experience with a large-scale computerized integrated system an asset
• Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail
• Experience in interpreting, explaining and applying policies and regulations
• Experience in producing reports
• Ability to produce high quality work under pressure while meeting strict deadlines
• Strong interpersonal and communication skills
• Strong organizational skills
• Bilingualism – French and English